BOARD OF CITY COMMISSIONERS
MARCH 1, 2004 AT 7:00 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION Reverend Larry Sparks
New Beginnings Church
FLAG SALUTE
1. Consider Approval of Consent Agenda:
a. Minutes of the February 13 and February 18, 2004 meetings.
b. Budget Amendment in Street Improvement Fund
c. Transfer of Appropriations in Shawnee Municipal Authority
d. Acknowledge the following report and minutes:
* Shawnee Community Center report from the month of January, 2004
* Shawnee Urban Renewal Authority minutes from the February 3, 2004 meeting
* Civic and Cultural Development Authority minutes from the January 15, 2004 meeting
e. Lakesite Leases:
Renewals:
Lot 23 Johnston Tract Lot C Hart Tract
Richard Rose Hawk Living Trust
P.O. Box 1299 1302 S. Caldwell
Artesia, CA 90702 Midwest City, OK 73130
Lot 13 Magnino A Tract
Tommy & Barbara Degman
1115 N. Louisa
Shawnee, OK 74801
f. Authorize staff to advertise for bids for repair of retaining wall around lift station on North Tucker.
g. Acknowledge Resolution of Appreciation to James Roberts for his service to the City of Shawnee.
h. Acknowledge declaration of gift of $40.00 from Robert Snelson to Shawnee Fire Department Prevention Division.
i. Approve a resolution nominating two trustees to fill vacancies on the Oklahoma Municipal Assurance Group board.
j. Approve Change Order No. 4 for the Water Treatment Plant Improvement Project Phase 2.
k. Approve appointment of Terry Compton to Pottawatomie County Development Authority Board.
l. Approve appointment of Commissioner Linda Peterson, Commissioner Tom Claybrook and Mayor Chris Harden to the Strategic Planning Committee.
m. Authorize out-of-state travel for Rob Branson to attend Fire Arson Investigation Academy in Branson, Missouri, March 8 - 12, 2004.
2. Mayor’s Proclamation
“International Demolay Month”
March, 2004
3. Consider city manager job description and recruitment.
4. Consider letter outlining agreement between Citizens Potawatomi Nation and O.G.&E. regarding installation of additional streetlight at Gordon Cooper Drive and Hardesty Road.
5. Consider approval of staff recommendation to change the workers’ compensation leave policy.
6. Consider approval of staff recommendation to change the personnel policy manual regarding payment of overtime.
7. Consider the appeal of Randy and Patricia Williams regarding the decision of the Administrative Hearing Officer regarding a sign located at 315 W. Highland.
8. Consider authorizing staff to advertise for bids for solid waste disposal.
9. New Business (Any matter not known about or which could not have been reasonably foreseen
prior to the time of posting agenda)
10. Administrative Reports
11. Citizens Participation (A five minute limit per person)
(A fifteen minute limit per topic)
12. Commissioners Comments
13. Adjournment
Respectfully submitted,
Diana Hallock, CMC
City Clerk
AGENDA
SHAWNEE AIRPORT AUTHORITY
MARCH 1, 2004 AT 7:00 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes of the February 18, 2004 meeting Pgs. 1-2
b. Confirm action taken following the Executive Session of 2/18/04 regarding the appointment of Terry Compton as Interim City Manager.
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA
SHAWNEE MUNICIPAL AUTHORITY
MARCH 1, 2004 AT 7:00 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes of February 18, 2004 meeting Pgs. 1-2
b. Confirm action taken under City Commission Agenda Item No. 1(c) regarding the Transfer of Appropriations in the Shawnee Municipal Authority Fund.
c. Confirm action taken following the Executive Session of 2/18/04 regarding the appointment of Terry Compton as Interim City Manager.
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA NOTES
BOARD OF CITY COMMISSIONERS
MARCH 1, 2004 AT 7:00 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION
FLAG SALUTE
1. Consider Approval of Consent Agenda:
a. Minutes of the February 13 and February 18, 2004 meetings. Pgs. 1-31
b. Budget Amendment in Street Improvement Fund Pg. 32
c. Transfer of Appropriations in Shawnee Municipal Authority Pg. 33
d. Acknowledge the following report and minutes:
* Shawnee Community Center report from the month of January, 2004 Pgs. 34-35
* Shawnee Urban Renewal Authority minutes from the February 3, 2004 meeting Pgs. 36-38
* Civic and Cultural Development Authority minutes from the January 15, 2004 meeting Pgs. 39-49
e. Lakesite Leases: Pgs. 50-58
Renewals:
Lot 23 Johnston Tract Lot C Hart Tract
Richard Rose Hawk Living Trust
P.O. Box 1299 1302 S. Caldwell
Artesia, CA 90702 Midwest City, OK 73130
Lot 13 Magnino A Tract
Tommy & Barbara Degman
1115 N. Louisa
Shawnee, OK 74801
f. Authorize staff to advertise for bids for repair of retaining wall around lift station on North Tucker. Pg. 59
g. Acknowledge Resolution of Appreciation to James Roberts for his service to the City of Shawnee. Pg. 60
h. Acknowledge declaration of gift of $40.00 from Robert Snelson to Shawnee Fire Department Prevention Division. Pg. 61-62
i. Approve a resolution nominating two trustees to fill vacancies on the Oklahoma Municipal Assurance Group board. Pgs. 63-64
j. Approve Change Order No. 4 for the Water Treatment Plant Improvement Project Phase 2. Pgs. 65-66
k. Approve appointment of Terry Compton to Pottawatomie County Development Authority Board.
l. Approve appointment of Commissioner Linda Peterson, Commissioner Tom Claybrook and Mayor Chris Harden to the Strategic Planning Committee.
m. Authorize out-of-state travel for Rob Branson to attend Fire Arson Investigation Academy in Branson, Missouri, March 8 - 12, 2004. Pg. 67-68
2. Mayor’s Proclamation
“International Demolay Month”
March, 2004
3. Consider city manager job description and recruitment. Pgs 69-72
4. Consider letter outlining agreement between Citizens Potawatomi Nation and O.G.&E. regarding installation of additional streetlight at Gordon Cooper Drive and Hardesty Road. Pg. 73
5. Consider approval of staff recommendation to change the workers’ compensation leave policy.
The current policy allows six weeks off at full pay for any injury. Staff recommends changing the policy to conform to the state statutory limit of three days off at full pay.
6. Consider approval of staff recommendation to change the personnel policy manual regarding payment of overtime.
Currently, the policy allows overtime pay for hours “accumulated” in excess of 40 hours in a work week. Staff recommends the language be changed to read that overtime will be paid for hours “worked” in excess of 40 hours in a work week
7. Consider the appeal of Randy and Patricia Williams regarding the decision of the Administrative Hearing Officer regarding a sign located at 315 W. Highland. Pgs. 74-76
Code Enforcement has been working the abandoned/obsolete sign ordinance and this particular sign has no sign on top which makes it fall under this ordinance. A public nuisance hearing was held on the 26th day of February and the hearing officer ordered the sign to be removed. The owner wishes to keep the sign and replace it, or be able to keep the pole to use the electricity that is attached. He uses the electricity to charge batteries, etc. Owner was advised he could have electrician install a power pole for this activity. One frontage sign already exists on this property.
8. Consider authorizing staff to advertise for bids for solid waste disposal.
9. New Business (Any matter not known about or which could not have been reasonably foreseen
prior to the time of posting agenda)
10. Administrative Reports
11. Citizens Participation (A five minute limit per person)
(A fifteen minute limit per topic)
12. Commissioners Comments
13. Adjournment
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