BOARD OF CITY COMMISSIONERS
APRIL 5, 2004 AT 7:00 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION Reverend Sue Trei-Conrad
United Presbyterian Church
FLAG SALUTE
1. Consider Approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item No. 7.
b. Minutes of the March 15, 2004 meeting.
c. Transfers of Appropriations in General Fund.
d. Acknowledge the following minutes:
* Planning Commission minutes from the March 3, 2004 meeting
* Shawnee Urban Renewal Authority minutes from the March 2, 2004 meeting
* Civic and Cultural Development Authority minutes from the February 19, 2004 meeting
e. Lakesite Leases:
Renewals:
Lot 13, Hart Tract Lot 6, Seck Tract
James Reid Phillip & Diana Spangler
17309 Sun River Ct. 45 Post Office Neck
Edmond, OK 73003 Shawnee, OK 74801
Lot 2, Seck Tract Lot 1A, Mosler Tract
Roger & Helen Lamb Shawnee Home Builders Assoc.
14-A Post Office Neck P.O. Box 1089
Shawnee, OK 74801 Shawnee, OK 74802-1089
Lot 4, Eckel Tract
Bobby & Jenelle Cox
6815 Highway 177
Shawnee, OK 74801
f. Approve request to submit application for funding to the Oklahoma Housing Finance Agency for the FY 2004 HOME Investment Partnership Program; Owner-Occupied Rehabilitation Program.
g. Approve Oklahoma Municipal Retirement Fund application of David L. Derk for lump sum distribution.
h. Acknowledge Declaration of Gift from Fred Hallock of reception counter and small table to City Clerk’s Office.
i. Approve out-of-state travel for Jerry Bower to attend the International Association of Fire Chief’s Southwest Division Conference in Hot Springs, Arkansas from May 2 - 6, 2004.
j. Approve Department of Environmental Quality Permit No. WL000063031361 for the construction of 166 linear feet of six inch water line to serve the Windmill Ridge Office Complex.
k. Mayor’s Reappointment:
Shawnee Housing Authority
Reappoint Scott R. Huebert to a three year term to expire 2/4/07
2. Mayor’s Proclamations:
“Arbor Day”
April 17, 2004
“City Wide Clean-Up Day”
April 24, 2004
“Child Abuse Prevention Month”
April, 2004
“Sexual Assault Awareness Month”
April, 2004
3. Public hearing and consider an ordinance to rezone property located at 31824 Ingram Road from A-1; Agricultural District to A-1P; Agricultural District with Conditional Use Permit to allow move in of a residential mobile home. (Applicant: Michael and Shelly Davis) (Deferred from 3/15/04)
4. Public hearing and consider an ordinance to rezone property located at 31820 Ingram Road from A-1; Agricultural District to A-1P; Agricultural District with Conditional Use Permit to allow move in of a residential mobile home. (Applicant: Chris Kovach) (Deferred from 3/15/04)
5. Consider acceptance of improvements in Woodsong Addition and placing maintenance bonds into effect.
6. Consider entering into an Agreement with Pottawatomie County and the Sac & Fox Nation to cause Brangus Road from Independence to MacArthur to be improved with asphalt paving.
7. Consider bids for 24” Water Main Extension. (Open)
8. New Business (Any matter not known about or which could not have been reasonably foreseen
prior to the time of posting agenda)
9. Administrative Reports
10. Citizens Participation (A five minute limit per person)
(A fifteen minute limit per topic)
11. Commissioners Comments
12. Adjournment
Respectfully submitted,
Diana Hallock, CMC
City Clerk
AGENDA
SHAWNEE AIRPORT AUTHORITY
APRIL 5, 2004 AT 7:00 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
* Minutes of the March 15, 2004 meeting Pgs. 1-2
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA
SHAWNEE MUNICIPAL AUTHORITY
APRIL 5, 2004 AT 7:00 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
* Minutes of March 15, 2004 meeting Pgs. 1-2
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA NOTES
BOARD OF CITY COMMISSIONERS
APRIL 5, 2004 AT 7:00 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION
FLAG SALUTE
1. Consider Approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item No. 7.
b. Minutes of the March 15, 2004 meeting. Pgs. 1-9
c. Transfers of Appropriations in General Fund. Pgs. 10-11
d. Acknowledge the following minutes:
* Planning Commission minutes from the March 3, 2004 meeting Pgs. 12-15
* Shawnee Urban Renewal Authority minutes from the March 2, 2004 meeting Pgs. 16-20
* Civic and Cultural Development Authority minutes from the February 19, 2004 meeting Pgs. 21-30
e. Lakesite Leases: Pgs. 31-46
Renewals:
Lot 13, Hart Tract Lot 6, Seck Tract
James Reid Phillip & Diana Spangler
17309 Sun River Ct. 45 Post Office Neck
Edmond, OK 73003 Shawnee, OK 74801
Lot 2, Seck Tract Lot 1A, Mosler Tract
Roger & Helen Lamb Shawnee Home Builders Assoc.
14-A Post Office Neck P.O. Box 1089
Shawnee, OK 74801 Shawnee, OK 74802-1089
Lot 4, Eckel Tract
Bobby & Jenelle Cox
6815 Highway 177
Shawnee, OK 74801
f. Approve request to submit application for funding to the Oklahoma Housing Finance Agency for the FY 2004 HOME Investment Partnership Program; Owner-Occupied Rehabilitation Program.
Shawnee has received over $400,000 in home funds over the last 3 years. We approximate that this grant will rehabilitate 5 owner occupied houses. If awarded, the funds will be available by July 1st. Our 25% match requirement is waived through September 30th due to a FEMA disaster designation, but Shawnee has banked approximately $350,000 for this and future home grants. Staff plans to apply for another grant of $150,000 in the next cycle to build houses on infill lots.
g. Approve Oklahoma Municipal Retirement Fund application of David L. Derk for lump sum distribution. Pgs. 47-48
h. Acknowledge Declaration of Gift from Fred Hallock of reception counter and small table to City Clerk’s Office. Pg. 49
i. Approve out-of-state travel for Jerry Bower to attend the International Association of Fire Chief’s Southwest Division Conference in Hot Springs, Arkansas from May 2 - 6, 2004. Pgs. 50-51
j. Approve Department of Environmental Quality Permit No. WL000063031361 for the construction of 166 linear feet of six inch water line to serve the Windmill Ridge Office Complex. Pg. 52
k. Mayor’s Reappointment: Pg. 53
Shawnee Housing Authority
Reappoint Scott R. Huebert to a three year term to expire 2/4/07
2. Mayor’s Proclamations:
“Arbor Day”
April 17, 2004
“City Wide Clean-Up Day”
April 24, 2004
“Child Abuse Prevention Month”
April, 2004
“Sexual Assault Awareness Month”
April, 2004
3. Public hearing and consider an ordinance to rezone property located at 31824 Ingram Road from A-1; Agricultural District to A-1P; Agricultural District with Conditional Use Permit to allow move in of a residential mobile home. (Applicant: Michael and Shelly Davis) (Deferred from 3/15/04) Pgs. 54-62
The Planning Commission unanimously recommends denial of the Conditional Use Permit to locate a manufactured house in the A-1, Agricultural district. The denial was recommended due to the fact that the general contractor failed to obtain all necessary permits and inspections and to submit a DEQ septic tank report. All requirements have been completed since the Planning Commission meeting.
4. Public hearing and consider an ordinance to rezone property located at 31820 Ingram Road from A-1; Agricultural District to A-1P; Agricultural District with Conditional Use Permit to allow move in of a residential mobile home. (Applicant: Chris Kovach) (Deferred from 3/15/04) Pgs. 63-71
The Planning Commission unanimously recommends approval of a conditional use permit to locate a manufactured home in the A-1, Agricultural district. The lot has been cleared and is ready for construction. A permit must be obtained prior to construction starting.
5. Consider acceptance of improvements in Woodsong Addition and placing maintenance bonds into effect.
The developer of Woodsong Addition, Section One has completed the installation of all public utilities and the drainage improvements. All necessary bonds have been delivered to the staff and are acceptable. Staff recommends accepting the improvements.
6. Consider entering into an Agreement with Pottawatomie County and the Sac & Fox Nation to cause Brangus Road from Independence to MacArthur to be improved with asphalt paving. Pgs.72-73
Brangus Road from Independence to MacArthur Street is a mile long gravel road that 3/8's of the road right-of-way is in the City limits and 5/8's is in the County, and the entire road length lies within the boundaries of the Sac & Fox Nation. Preliminary discussions have been held with the City, County, and Sac & Fox as to maybe pooling resources of the three in order to get Brangus Road paved with asphalt surfacing. The County would grade, widen and align the roadway where needed and stabilize the base in preparation for asphalt surfacing. The City would install the asphalt pavement with the City's own equipment and manpower, and the Sac & Fox Nation would provide the funding to purchase the asphalt materials.
7. Consider bids for 24” Water Main Extension. (Open) Pgs. 74-78
8. New Business (Any matter not known about or which could not have been reasonably foreseen
prior to the time of posting agenda)
9. Administrative Reports
10. Citizens Participation (A five minute limit per person)
(A fifteen minute limit per topic)
11. Commissioners Comments
12. Adjournment
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