AGENDA
BOARD OF CITY COMMISSIONERS
MAY 17, 2004 AT 7:00 P. M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION Reverend Emmitt Hazelwood
Unity Hospital Chaplain
FLAG SALUTE
1. Consider Approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item No. 17.
b. Minutes of the May 3 and May 10, 2004 meetings.
c. Budget amendments in General Fund, 2002 Home Grant Fund, Gifts and Contributions Fund and Economic Development Fund.
d. Transfers of Appropriations in General Fund, Shawnee Municipal Authority Fund and Capital Improvement Fund.
e. Acknowledge the following reports and minutes:
Sales Tax Report through May, 2004
Utility Division Report for the month of April, 2004
City Clerk report for the month of April, 2004
Warrant Officer activity report for the month of April, 2004
Shawnee Urban Renewal Authority minutes from the April 20, 2004 meeting
Planning Commission minutes from the April 7, 2004 meeting.
Traffic and Transportation minutes from the March 23, 2004 meeting.
Airport Advisory Board minutes from the April 21, 2004 meeting.
Sister Cities Council minutes from the April 13, 2004 meeting
f. Lakesite Lease Renewal:
Lot 9, Belcher Tract
Patricia Cunningham and Edward Hall
7708 S. Country Club
Oklahoma City, OK 73159
g. Approve mortgage of leasehold interest of Shawnee Lake Hart Tract, Lots 11 and 12 to First United Bank with reservation of city right of approval of transfer.
h. Approve a resolution casting ballots for two trustees to fill vacancies on the Oklahoma Municipal Assurance Group board.
i. Acknowledge receipt of Tree City USA recognition from Congress of United States, House of Representatives.
j. Authorize staff to advertise for bids for one full size pickup to replace 1981 pickup used by police as evidence vehicle.
k. Authorize staff to advertise for bids for the Barton Industrial Park Sanitary Sewer Extension.
l. Recommendations from the Traffic and Transportation meeting of April 27, 2004 meeting:
(1) Request of Mr. Larry Rose to resign from Traffic & Transportation Board where he has served for over 21 years.
Recommendation: To accept resignation and request a resolution of appreciation from the City Commission.
(2) Request from Pat Williams of Williams Transmission, 315 W. Highland, to install traffic control measures in the alley behind their business.
Recommendation: To defer request until next meeting; additional traffic study needed.
(3) Request from Melissa Koon, 312 W. 32nd, to install “Children at Play” sign in the 300 block of West 32nd.
Recommendation: To deny request.
(4) Request from Public Works staff to extend white-way street lighting on Mall Drive from Wal-Mart east to I-40 ramp.
Recommendation: To approve request.
(5) Request from Public Works staff to install two new streetlights at the following locations: Industrial Drive and Wolverine Road intersection and Industrial Drive and Industrial Way intersection.
Recommendation: To approve request.
m. Mayor’s Appointments:
Shawnee Industrial Authority
Appoint Mike Townsend to replace Joe Remington to a 6-year term to expire July 16, 2010.
Appoint Terry Compton to replace Terry Powell to a 5-year term to expire July 16, 2009.
2. Consider resolution of appreciation to Larry Rose for over 21 years of service on the Traffic and Transportation Commission.
3. City Manager’s Presentation to Employee of the Month (Tammy Johnson – Personnel).
4. Introduction of the Sister Cities student delegation for the exchange trip to Nikaho, Japan from August 2 – 9, 2004.
5. Consider a resolution refinancing Oklahoma Baptist University Authority bonds series 2004.
6. Public hearing and consider an ordinance rezoning property located at 31503 Homer Lane from A-1; Agricultural District to RE; Residential Estates District for use as rural development. (Applicants: William and Mitzila Santos)
7. Public hearing and consider an ordinance to rezone property located at 1945 N. Kickapoo from C-3; Automotive and Commercial Recreation District to C-3P; Automotive and Commercial Recreation District with Conditional Use Permit to allow the serving of beer and alcoholic beverages for on-premise consumption. (Applicant: Frateli’s Italian Restaurant)
8. Public hearing and consider an ordinance to rezone property located at 600 W. Independence from C-3; Automotive and Commercial Recreation District to C-3P; Automotive and Commercial Recreation District with Conditional Use Permit to allow for the selling of beer for off-premise consumption. (Applicant: Associated Wholesale Grocers, Inc. d/b/a Homeland Grocery Store).
9. Public hearing and consider an ordinance vacating the alley located at Kennedy and Benedict streets. (Applicant: Lamar Belyeu).
10. Consider approval of final plat of Triangle Addition located on Harrison Street between MacArthur Street and Independence Street. (Applicant: Triangle LLC)
11. Consider establishing a water resource board and appointing the following members: Chuck Mills, Joe Taron, Joe Gilbert, Brad Roach. (Additional appointments to be made later)
12. Consider an ordinance authorizing the calling and holding of a special election for the purpose of submitting to the voters the question of amending the present hotel/motel surcharge of 5% or $1.00, whichever is higher.
13. Consider a resolution calling for the holding of a special election July 27, 2004 for the purpose of adopting Ordinance No. 2156NS amending the present hotel/motel surcharge to 5% of gross receipts or $1.00 per rental day, whichever is greater, as defined by ordinance; providing for said election to be conducted by the Pottawatomie County Election Board; providing for voting by absentee ballot and fixing the effective date of the ordinance as the first day of September, 2004.
14. Consider approval of ballot to be submitted to Election Board.
15. Consider agreements with Mehdi Azimi, owner of ACH Hopsital, and ERC Development Group, LLC, owner of Aldridge Hotel regarding sidewalk repairs, easements and reimbursement.
16. Consider City Manager Selection Procedure as proposed by City Manager Search Committee. (To be distributed at city commission meeting).
17. Consider Bids of Seneca Street Project – from Wayne to Sequoyah (Open)
18. New Business (Any matter not known about or which could not have been reasonably
foreseen prior to the time of posting
agenda)
19. Administrative Reports
20. Citizens Participation (A five minute limit per person)
(A fifteen-minute limit per topic)
21. Commissioners Comments
22. Adjournment
Respectfully submitted,
Diana Hallock, CMC
City Clerk
AGENDA
SHAWNEE MUNICIPAL AUTHORITY
MAY 17, 2004 AT 7:00 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes of May 3, 2004 meeting Pgs. 1-2
b. Confirm action taken under City Commission Agenda Item No. 1(d) regarding Transfer of Appropriation in Shawnee Municipal Authority Fund.
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA
SHAWNEE AIRPORT AUTHORITY
MAY 17, 2004 AT 7:00 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes of May 3, 2004 meeting Pgs. 1-2
b. Confirm action taken on May 3, 2004 regarding the leasing of airport property located at 1836 N. Kickapoo to Steven Quisenberry for use as a drive-by coffee shop.
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA NOTES
BOARD OF CITY COMMISSIONERS
MAY 17, 2004 AT 7:00 P. M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION
FLAG SALUTE
1. Consider Approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item No. 17.
b. Minutes of the May 3 and May 10, 2004 meetings. Pgs. 1-20
c. Budget amendments in General Fund, 2002 Home Grant Fund, Gifts and Contributions Fund and Economic Development Fund. Pgs. 21-25
d. Transfers of Appropriations in General Fund, Shawnee Municipal Authority Fund and Capital Improvement Fund. Pgs. 26-28
e. Acknowledge the following reports and minutes:
Sales Tax Report through May, 2004 Pg. 29
Utility Division Report for the month of April, 2004 Pgs. 30-41
City Clerk report for the month of April, 2004 Pgs. 42-43
Warrant Officer activity report for the month of April, 2004 Pg. 44
Shawnee Urban Renewal Authority minutes from the April 20, 2004 meeting. Pgs. 45-49
Planning Commission minutes from the April 7, 2004 meeting. Pgs. 50-54
Traffic and Transportation minutes from the March 23, 2004 meeting. Pgs. 55-56
Airport Advisory Board minutes from the April 21, 2004 meeting. Pgs. 57-58
Sister Cities Council minutes from the April 13, 2004 meeting. Pgs. 59-65
f. Lakesite Lease Renewal: Pgs. 66-69
Lot 9, Belcher Tract
Patricia Cunningham and Edward Hall
7708 S. Country Club
Oklahoma City, OK 73159
g. Approve mortgage of leasehold interest of Shawnee Lake Hart Tract, Lots 11 and 12 to First United Bank with reservation of city right of approval of transfer. Pgs. 70-72
h. Approve a resolution casting ballots for two trustees to fill vacancies on the Oklahoma Municipal Assurance Group board. Pg. 73 (Pg 74 omitted intentionally)
i. Acknowledge receipt of Tree City USA recognition from Congress of United States, House of Representatives. Pg. 75
j. Authorize staff to advertise for bids for one full size pickup to replace 1981 pickup used by police as evidence vehicle. Pg. 76
k. Authorize staff to advertise for bids for the Barton Industrial Park Sanitary Sewer Extension. Pg. 77-78
l. Recommendations from the Traffic and Transportation meeting of April 27, 2004 meeting: Pg. 79
1) Request of Mr. Larry Rose to resign from Traffic & Transportation Board where he has served for over 21 years.
Recommendation: To accept resignation and request a resolution of appreciation from the City Commission.
2) Request from Pat Williams of Williams Transmission, 315 W. Highland, to install traffic control measures in the alley behind their business.
Recommendation: To defer request until next meeting; additional traffic study needed.
3) Request from Melissa Koon, 312 W. 32nd, to install “Children at Play” sign in the 300 block of West 32nd.
Recommendation: To deny request.
4) Request from Public Works staff to extend white-way street lighting on Mall Drive from Wal-Mart east to I-40 ramp.
Recommendation: To approve request.
5) Request from Public Works staff to install two new streetlights at the following locations: Industrial Drive and Wolverine Road intersection and Industrial Drive and Industrial Way intersection.
Recommendation: To approve request.
m. Mayor’s Appointments: Pgs. 80-81
Shawnee Industrial Authority
Appoint Mike Townsend to replace Joe Remington to a 6-year term to expire July 16, 2010.
Appoint Terry Compton to replace Terry Powell to a 5-year term to expire July 16, 2009.
2. Consider resolution of appreciation to Larry Rose for over 21 years of service on the Traffic and Transportation Commission. Pg. 82
3. City Manager’s Presentation to Employee of the Month (Tammy Johnson – Personnel).
4. Introduction of the Sister Cities student delegation for the exchange trip to Nikaho, Japan from August 2 – 9, 2004. Pg. 83
5. Consider a resolution refinancing Oklahoma Baptist University Authority bonds series 2004. Pgs. 84-85
6. Public hearing and consider an ordinance rezoning property located at 31503 Homer Lane from A-1; Agricultural District to RE; Residential Estates District for use as rural development. (Applicants: William and Mitzila Santos) Pgs. 86-93
The Planning Commission unanimously recommends rezoning the property from A-1 to RE, Rural Estates. This conforms to the current Comprehensive Plan and the Lake Master Plan.
7. Public hearing and consider an ordinance to rezone property located at 1945 N. Kickapoo from C-3; Automotive and Commercial Recreation District to C-3P; Automotive and Commercial Recreation District with Conditional Use Permit to allow the serving of beer and alcoholic beverages for on-premise consumption. (Applicant: Frateli’s Italian Restaurant) Pgs. 94-103
The Planning Commission unanimously recommends approval of granting a Conditional Use Permit to serve beer and alcohol in an eating establishment. No complaints are known for the beer and alcohol being served by the current occupant. This request conforms to the Comp Plan.
8. Public hearing and consider an ordinance to rezone property located at 600 W. Independence from C-3; Automotive and Commercial Recreation District to C-3P; Automotive and Commercial Recreation District with Conditional Use Permit to allow for the selling of beer for off-premise consumption. (Applicant: Associated Wholesale Grocers, Inc. d/b/a Homeland Grocery Store). Pgs. 104-112
The Planning Commission unanimously recommended approval of a Conditional Use Permit to sell beer and alcoholic beverages for off-premise consumption. No complaints are known for the current occupant. This request conforms to the Comp Plan.
9. Public hearing and consider an ordinance vacating the alley located at Kennedy and Benedict streets. (Applicant: Lamar Belyeu). Pgs. 113-119
The Planning Commission unanimously recommended closing the public alley subject to retaining an easement in the event that any utilities are found. No water or sewer lines are shown to be located in the alley. If utilities exist, the easement could be vacated once the utilities are relocated.
10. Consider approval of final plat of Triangle Addition located on Harrison Street between MacArthur Street and Independence Street. (Applicant: Triangle LLC) Pgs. 120-122
The Planning Commission recommended approval subject to the conditions being met that staff had identified. All but one has been changed on the plat. A variance is being requested to not have to dedicate right-of-way along Harrison. Code requires that 60' be dedicated on both sides of the section line, but only 50' was dedicated on the other side. Staff recommends denial of the variance and requires that at least 50' of right-of-way be dedicated. If nothing is dedicated, the City must purchase additional right-of-way for future expansions of Harrison.
11. Consider establishing a water resource board and appointing the following members: Chuck Mills, Joe Taron, Joe Gilbert, Brad Roach. (Additional appointments to be made later)
12. Consider an ordinance authorizing the calling and holding of a special election for the purpose of submitting to the voters the question of amending the present hotel/motel surcharge of 5% or $1.00, whichever is higher. Pg. 123-124
13. Consider a resolution calling for the holding of a special election July 27, 2004 for the purpose of adopting ordinance No. 2156NS amending the present hotel/motel surcharge to 5% of gross receipts or $1.00 per rental day, whichever is greater, as defined by ordinance; providing for said election to be conducted by the Pottawatomie County Election Board; providing for voting by absentee ballot and fixing the effective date of the ordinance as the first day of September, 2004. Pgs. 125-126
14. Consider approval of ballot to be submitted to Election Board. Pg. 127
15. Consider agreements with Mehdi Azimi, owner of ACH Hopsital, and ERC Development Group, LLC, owner of Aldridge Hotel regarding sidewalk repairs, easements and reimbursement. Pgs.128-131
Staff contacted both owners of the ACH Hospital and Aldridge Hotel to inquire as to their repairs and renovations of the sidewalks along East Ninth Street. Staff offered to continue the Bell Street project along their frontage at their cost. The Commission agreed to reimburse Intervest Properties if they repaired the sidewalks on Ninth and the developers on the north side are requesting the same. The only anticipated cost for the city is one additional streetlight (approx. $3,000) in front of the ACH Hospital.
16. Consider City Manager Selection Procedure as proposed by City Manager Search Committee. (To be distributed at city commission meeting).
17. Consider Bids of Seneca Street Project – from Wayne to Sequoyah (Open) Pgs. 132-136
18. New Business (Any matter not known about or which could not have been reasonably
foreseen prior to the time of posting
agenda)
19. Administrative Reports
20. Citizens Participation (A five minute limit per person)
(A fifteen-minute limit per topic)
21. Commissioners Comments
22. Adjournment
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