BOARD OF CITY COMMISSIONERS
JUNE 7, 2004 AT 7:00 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION Reverend Janet Peery
First Christian Church (Disciples)
FLAG SALUTE
1. Consider Approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item No. 18.
b. Minutes of the May 17, 2004 meeting.
c. Transfers of Appropriations in General Fund
d. Acknowledge the following reports and minutes:
* Shawnee Community Center report for the month of May, 2004
* Shawnee Urban Renewal Authority minutes from the May 4, 2004 meeting
* Civic and Cultural Development Authority minutes from the April 15, 2004 meeting
* Planning Commission minutes from the May 5, 2004 meeting
e. Lakesite Leases:
Renewals:
Lot 10, Magnino Tract
Glen & Tonya Parsons
1309 Cambridge Drive
Shawnee, OK 74804
Lot 3, Eckel Tract
Howard Ellstad
1205 S. Air Depot
Midwest City, OK 73110
Lot 1, Damron Tract
Laurence and Barbara Smith
701 N. Beard
Shawnee, OK 74801
Lot 11, South School Tract
Thomas B. Hennigh
P.O. Box 3157
Shawnee, OK 74802-3157
Lot 2, North School Tract
Owen & Vera Martin
13208 Mapleleaf Drive
Okla. City, OK 73130
Lot 14, 10N, 2E, Metes & Bounds in SE Tract
Cross Timbers Council Camp Fire
111 N. Kickapoo
Shawnee, OK 74801
Lot 3, Mosler Tract
Link Cowen
504 N. Broadway
Shawnee, OK 74801
f. Authorize staff to advertise for bids for asphaltic concrete for use in street and road maintenance.
g. Authorize staff to solicit bids for repair of drainage structure on Kickapoo Street immediately north of Shawnee Mall.
h. Acknowledge Official Certificate of Votes from municipal general election of March 2, 2004 and general run-off election of April 27, 2004.
i. Acknowledge Charter Communication letter regarding Introduction of CableCARD for digital television receivers.
j. Acknowledge Permit Exemption No. WLEX0063041043 for construction of 800 feet of 6” water line to serve Fisher Road, east of Bryan Street.
2. Consider a resolution nominating Bertha Ann Young to retain her position on the Oklahoma Municipal Retirement Fund board from October 1, 2004 to October 1, 2009
3. Presentation by Mike Crawford of Crawford & Associates regarding annual audit for fiscal year ending 2002-2003.
4. Consider final acceptance of audit for fiscal year 2002-2003.
5. Consider contract with Crawford and Associates to provide auditing services for fiscal year ending June 30, 2004.
6. Public hearing and consider an ordinance rezoning property located at 523 S. Chapman from C-3; Automotive and Commercial Recreation District to C-3P; Automotive and Commercial Recreation District with Conditional Use Permit for the purpose of on-site consumption of beer. (Applicant: W.G. Wade)
7. Public hearing and consider an ordinance rezoning property located at 1111 E. 45th from A-1; Agricultural District to C-3P; Automotive and Commercial Recreation District with Conditional Use Permit for the purpose of a drive-in restaurant on premises. (Applicant: John Winterringer).
8. Public hearing and consider an ordinance closing the right-of-way of a street and retaining a pedestrian easement located in the northwest corner of Bell Street and 9th Street. (Applicant: ERC Development Group)
9. Consider appeal of Nationwide Advantage Mortgage regarding Administrative Hearing Officer’s demolition order on property located at 609 N. Ione.
10. Consider selection of health insurance carrier for 2004 – 2005 fiscal year.
11. Consider an ordinance increasing burial fees at the municipal cemetery.
12. Consider approval of contract with International Union of Police Associations for 2004-2005.
13. Consider an ordinance amending the project boundary of the Community Development Block Grant Project.
14. Consider an ordinance establishing penalties for violations of water rationing restrictions.
15. Consider acceptance of water and sanitary sewer improvements for the Mall East Development and placing maintenance bonds into effect.
16. Consider City Manager Review Committee’s final report identifying candidates
17. Consider changing city commission meeting time from 7:00 p.m. to 5:30 p.m.
18. Consider bids:
a. Seneca Street Project – from Wayne to Sequoyah (award)
b. Rehab Asphalt Streets Project (open)
c. One or More Full Size Pickups (open)
d. Tucker Lift Station Repair (open)
19. New Business (Any matter not known about or which could not have been reasonably foreseen
prior to the time of posting agenda)
20. Administrative Reports
21. Citizens Participation (A five minute limit per person)
(A fifteen minute limit per topic)
22. Commissioners Comments
23. Adjournment
Respectfully submitted,
Diana Hallock, CMC
City Clerk
AGENDA
SHAWNEE AIRPORT AUTHORITY
JUNE 7, 2004 AT 7:00 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
* Minutes of the May 17, 2004 meeting Pgs. 1-2
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA
SHAWNEE MUNICIPAL AUTHORITY
JUNE 7, 2004 AT 7:00 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
* Minutes of May 17, 2004 meeting Pgs. 1-2
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA NOTES
BOARD OF CITY COMMISSIONERS
JUNE 7, 2004 AT 7:00 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION
FLAG SALUTE
1. Consider Approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item No. 18.
b. Minutes of the May 17, 2004 meeting Pgs. 1-22
c. Transfers of Appropriations in General Fund Pgs. 23-25
d. Acknowledge the following reports and minutes:
* Shawnee Community Center report for the month of May, 2004 Pgs. 26-27
* Shawnee Urban Renewal Authority minutes from the May 4, 2004 meeting Pgs. 28-31
* Civic and Cultural Development Authority minutes from the April 15, 2004 meeting Pgs. 32-40
* Planning Commission minutes from the May 5, 2004 meeting Pgs. 41-45
e. Lakesite Leases: Pgs. 46-72
Renewals:
Lot 10, Magnino Tract
Glen & Tonya Parsons
1309 Cambridge Drive
Shawnee, OK 74804
Lot 3, Eckel Tract
Howard Ellstad
1205 S. Air Depot
Midwest City, OK 73110
Lot 1, Damron Tract
Laurence and Barbara Smith
701 N. Beard
Shawnee, OK 74801
Lot 11, South School Tract
Thomas B. Hennigh
P.O. Box 3157
Shawnee, OK 74802-3157
Lot 2, North School Tract
Owen & Vera Martin
13208 Mapleleaf Drive
Okla. City, OK 73130
Lot 14, 10N, 2E, Metes & Bounds in SE Tract
Cross Timbers Council Camp Fire
111 N. Kickapoo
Shawnee, OK 74801
Lot 3, Mosler Tract
Link Cowen
504 N. Broadway
Shawnee, OK 74801
f. Authorize staff to advertise for bids for asphaltic concrete for use in street and road maintenance. Pg. 73
g. Authorize staff to solicit bids for repair of drainage structure on Kickapoo Street immediately north of Shawnee Mall. Pgs. 74-75
h. Acknowledge Official Certificate of Votes from municipal general election of March 2, 2004 and general run-off election of April 27, 2004. Pgs. 76-80
i. Acknowledge Charter Communication letter regarding Introduction of CableCARD for digital television receivers. Pg. 81-82
j. Acknowledge Permit Exemption No. WLEX0063041043 for construction of 800 feet of 6” water line to serve Fisher Road, east of Bryan Street. Pgs. 83-85
2. Consider a resolution nominating Bertha Ann Young to retain her position on the Oklahoma Municipal Retirement Fund board from October 1, 2004 to October 1, 2009. Pgs. 86-87
3. Presentation by Mike Crawford of Crawford & Associates regarding annual audit for fiscal year ending 2002-2003.
4. Consider final acceptance of audit for fiscal year 2002-2003.
5. Consider contract with Crawford and Associates to provide auditing services for fiscal year ending June 30, 2004. Pgs. 88-99
6. Public hearing and consider an ordinance rezoning property located at 523 S. Chapman from C-3; Automotive and Commercial Recreation District to C-3P; Automotive and Commercial Recreation District with Conditional Use Permit for the purpose of on-site consumption of beer. (Applicant: W.G. Wade) Pgs. 100-112
The Planning Commission recommends approval of the Conditional Use Permit in the C-3 District for a bar serving beer and 3.2 grade drinks. No conditions were place other than limiting the types of alcohol sold.
7. Public hearing and consider an ordinance rezoning property located at 1111 E. 45th from A-1; Agricultural District to C-3P; Automotive and Commercial Recreation District with Conditional Use Permit for the purpose of a drive-in restaurant on premises. (Applicant: John Winterringer). Pgs. 113-123
The Planning Commission recommends rezoning the property from A-1 to C-3 and granting a conditional use permit to locate a drive-in restaurant on this site. There were no protests and the property will have to be platted in the near future.
8. Public hearing and consider an ordinance closing the right-of-way of a street and retaining a pedestrian easement located in the northwest corner of Bell Street and 9th Street. (Applicant: ERC Development Group). Pgs. 124-139
The Planning Commission recommends closing the rights-of-way where the basement extends under the sidewalk and retaining a pedestrian easement along the sidewalk. This is the same method that was used to bring the Masonic Building into full compliance with the zoning code.
9. Consider appeal of Nationwide Advantage Mortgage regarding Administrative Hearing Officer’s demolition order on property located at 609 N. Ione. Pgs. 140-144
The mortgage holder is requesting time to sell this property. Both the owner and Nationwide Advantage Mortgage were notified in writing on April 14, 2004 of the April 29th hearing. No one attended the hearing and the hearing officer declared the structure dilapidated, condemned it and ordered that it be razed and removed by May 27th. If the Commission grants additional time to renovate the dwelling, staff recommends a tight time frame for construction (no more than 90 days). The dwelling should be secured immediately.
10. Consider selection of health insurance carrier for 2004 – 2005 fiscal year.
11. Consider an ordinance increasing burial fees at the municipal cemetery. Pgs. 145-148
12. Consider approval of contract with International Union of Police Associations for 2004-2005. Pgs. 149-152
13. Consider an ordinance amending the project boundary of the Community Development Block Grant Project. Pgs. 153
The Shawnee Urban Renewal Authority recommends extending the CDBG Target Area to match the city limits. No public comments were received during the public hearing process. This will allow low and moderate-income households north of Wallace/Remington and other areas not currently served to apply for owner-occupied rehabilitation grants.
14. Consider an ordinance establishing penalties for violations of water rationing restrictions. Pgs. 154
15. Consider acceptance of water and sanitary sewer improvements for the Mall East Development and placing maintenance bonds into effect.
The Shawnee Mall East development immediately east of the new Wal-Mart building required the extension of sanitary sewer and water lines to serve their development. The improvements have been satisfactorily installed in accordance with City of Shawnee standards and specification, and are ready for acceptance by the City Commission, thereby placing the maintenance bonds into effect. The costs of the improvements were 100% paid by the developer.
16. Consider City Manager Review Committee’s final report identifying candidates.
17. Consider changing city commission meeting time from 7:00 p.m. to 5:30 p.m.
18. Consider bids: Pgs. 155-164
a. Seneca Street Project – from Wayne to Sequoyah (award)
b. Rehab Asphalt Streets Project (open)
c. One or More Full Size Pickups (open)
d. Tucker Lift Station Repair (open)
19. New Business (Any matter not known about or which could not have been reasonably foreseen
prior to the time of posting agenda)
20. Administrative Reports
21. Citizens Participation (A five minute limit per person)
(A fifteen minute limit per topic)
22. Commissioners Comments
23. Adjournment
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