AGENDA
BOARD OF CITY COMMISSIONERS
JUNE 21, 2004 AT 5:30 P. M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION Reverend Mike McCauley
Northeast Freewill Baptist Church
FLAG SALUTE
1. Consider Approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item No. 8.
b. Minutes of the June 7 and June 15, 2004 meetings.
c. Budget amendments in Capital Improvement Fund and Street Improvement Fund.
d. Transfers of Appropriations in General Fund and Shawnee Municipal Authority.
e. Acknowledge the following reports and minutes:
Sales Tax Report through June, 2004
Utility Division Report for the month of May, 2004
City Clerk report for the month of May, 2004
Warrant Officer activity report for the month of May, 2004
Shawnee Urban Renewal Authority minutes from the May 18, 2004 meeting
Traffic and Transportation minutes from the April 27, 2004 meeting.
Sister Cities Council minutes from the May 11, 2004 meeting
f. Lakesite Lease:
Renewals:
Lot 1, Johnston Tract
Jerry & Deborah Roberts
83 Magnino Way
Shawnee, OK 74801
Lot 7, Renfro Tract
Lesalee Hinkle
113 Sleepy Hollow Rd.
Shawnee, OK 74801
Lot 12, Belcher Tract
Dee Ann Lowrey
701 N. Market
Shawnee, OK 74801
Lot 13, Belcher Tract
William Lowrey, Jr.
701 N. Market
Shawnee, OK 74801
Transfer:
Lot 5, Renfro Tract
To: Terry & Brenda Warren From: Lesalee Hinkle
30405 Homer Lane Rd. 113 Sleepy Hollow Rd.
Shawnee, OK 74801 Shawnee OK 74801
g. Acknowledge annual budget for FY 2004-2005 for the Pioneer Library System.
h. Approve out-of-state travel for Battalion Chief Curt Lamastus to travel to Ocala, Florida to inspect new ladder truck during the second week of July, 2004.
i. Approve out-of-state travel for Fire Chief Jerry Bower to attend the International Association of Fire Chief’s Annual Meeting and Conference, August 9 – 15, 2004 in New Orleans.
j. Approve time change for City Manager Interview Schedule as follows: June 25, 2004, James Collard – 4:30 p.m.; John M. Rogers – 6:00 p.m. and June 26, 2004, Gary W. Holland – 1:00 p.m.; Michael C. Randall – 2:30 p.m.
k. Approve Oklahoma Urban and Community Forestry Grant Application for Tree Monitors Program.
l. Recommendations from the Traffic and Transportation meeting of May 25, 2004 meeting:
(1) Request of Pat Williams, 315 W. Highland, to install traffic control measures in the alley behind their business. (Williams Transmission)
Recommendation: To deny request. Traffic to exit to the west of the business through the street.
(2) Request from Lisa Williams, 1409 W. Wallace, for “Slow – Children at Play” signs for the 1400 block of West Wallace.
Recommendation: To deny request.
(3) Request from Marva O’Neal, 124 E. Farrall, for installation of traffic signal light at the intersection of Bell Street and Farrall Street.
Recommendation: To submit request to Oklahoma Department of Transportation for traffic study for possible signalization and to improve pedestrian safety at crossing.
2. City Manager’s Presentation to Employee of the Month (Wanda Hill – Accounting).
3. Consider an ordinance establishing the water usage plan in times of emergency for the City of Shawnee and establishing the penalty for violating provisions of the plan.
4. Consider final payment for Water Treatment Plant Phase 2, which includes change order No. 5.
5. Consider renewal of the following agreements for fiscal year 2004-2005:
a. Independent School District No. 93 for maintenance of tennis courts.
b. Interlocal Agreement with Pottawatomie County District Court to enable the municipal court to establish, develop and implement programs for juvenile misdemeanor offenders.
c. Interlocal Cooperation Agreement with Gordon Cooper Technology Center District No. 5 to provide for repaving and repair on public roadways and parking lots used by students, faculty, employees and patrons of GCTC.
d. Project H.E.A.R.T. for operation space and utility services.
e. South Central Industries for parks maintenance services.
f. Interlocal Agreement with Independent School District No. 93 for placement of police officers in schools for increased security.
g. Interlocal Agreement with Gordon Cooper Area Vocational Technical School for placement of police officers in school for increased security.
h. Town of McLoud for treatment and disposal of animals.
6. Consider a resolution adopting the budget for the City of Shawnee for the period of July 1, 2004 through June 30, 2005 finding all things requisite and necessary have been done in preparation and presentation of budget.
7. Consider an ordinance increasing water usage rates and the sanitary sewer rates for the City of Shawnee and its consumers.
8. Consider Bids:
a. Rehab Asphalt Streets Project (award)
b. One or More Full Size Pickups (award)
c. Sanitary Sewer Extension Project (open)
d. Asphaltic Concrete Type A, B & C (open)
e. Two Entryway Signs (open)
9. New Business (Any matter not known about or which could not have been reasonably
foreseen prior to the time of posting
agenda)
10. Administrative Reports
11. Citizens Participation (A five minute limit per person)
(A fifteen-minute limit per topic)
12. Commissioners Comments
13. Adjournment
Respectfully submitted,
Diana Hallock, CMC
City Clerk
AGENDA
SHAWNEE MUNICIPAL AUTHORITY
JUNE 21, 2004 AT 5:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes of the June 7, 2004 meeting Pgs. 1-2
b. Confirm action taken under City Commission agenda item No.
1(d) regarding Transfer of Appropriations in Shawnee Municipal Authority.
c. Confirm action taken under City Commission agenda item No. 6 regarding a resolution adopting the budget for the (Shawnee Municipal Authority) City of Shawnee, Oklahoma for the period from July 1, 2004 through June 30, 2005 finding all things requisite and necessary have been done in preparation of said budget.
d. Confirm action taken at the June 15, 2004 Special Called Meeting changing the Shawnee Municipal Authority meeting time from 7:00 p.m. to 5:30 p.m.
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA
SHAWNEE AIRPORT AUTHORITY
JUNE 21, 2004 AT 5:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes of June 7, 2004 meeting Pgs. 1-2
b. Confirm action taken under City Commission agenda item No. 6 regarding a resolution adopting the budget for the (Shawnee Airport Authority) City of Shawnee, Oklahoma for the period from July 1, 2004 through June 30, 2005 finding all things requisite and necessary have been done in preparation of said budget.
c. Confirm action taken at the June 15, 2004 Special Called Meeting changing the Shawnee Municipal Authority meeting time from 7:00 p.m. to 5:30 p.m.
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA NOTES
BOARD OF CITY COMMISSIONERS
JUNE 21, 2004 AT 5:30 P. M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION
FLAG SALUTE
1. Consider Approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item No. 8.
b. Minutes of the June 7 and June 15, 2004 meetings. Pgs. 1-28
c. Budget amendments in Capital Improvement Fund and Street Improvement Fund. Pgs. 29-30
d. Transfers of Appropriations in General Fund and Shawnee Municipal Authority. Pgs. 31-33
e. Acknowledge the following reports and minutes:
Sales Tax Report through June, 2004 Pg. 34
Utility Division Report for the month of May, 2004 Pgs. 35-45
City Clerk report for the month of May, 2004 Pgs. 46-47
Warrant Officer activity report for the month of May, 2004 Pg. 48
Shawnee Urban Renewal Authority minutes from the May 18, 2004 meeting Pgs. 49-52
Traffic and Transportation minutes from the April 27, 2004 meeting Pgs. 53-55
Sister Cities Council minutes from the May 11, 2004 meeting Pgs. 56-59
f. Lakesite Leases: Pgs. 60-76
Renewals:
Lot 1, Johnston Tract
Jerry & Deborah Roberts
83 Magnino Way
Shawnee, OK 74801
Lot 7, Renfro Tract
Lesalee Hinkle
113 Sleepy Hollow Rd.
Shawnee, OK 74801
Lot 12, Belcher Tract
Dee Ann Lowrey
701 N. Market
Shawnee, OK 74801
Lot 13, Belcher Tract
William Lowrey, Jr.
701 N. Market
Shawnee, OK 74801
Transfer:
Lot 5, Renfro Tract
To: Terry & Brenda Warren From: Lesalee Hinkle
30405 Homer Lane Rd. 113 Sleepy Hollow Rd.
Shawnee, OK 74801 Shawnee OK 74801
g. Acknowledge annual budget for FY 2004-2005 for the Pioneer Library System. Pgs. 77-78
h. Approve out-of-state travel for Battalion Chief Curt Lamastus to travel to Ocala, Florida to inspect new ladder truck during the second week of July, 2004. Pg. 79
i. Approve out-of-state travel for Fire Chief Jerry Bower to attend the International Association of Fire Chief’s Annual Meeting and Conference, August 9 – 15, 2004 in New Orleans. Pg. 79-81
j. Approve time change for City Manager Interview Schedule as follows: June 25, 2004, James Collard – 4:30 p.m.; John M. Rogers – 6:00 p.m. and June 26, 2004, Gary W. Holland – 1:00 p.m.; Michael C. Randall – 2:30 p.m.
k. Approve Oklahoma Urban and Community Forestry Grant Application for Tree Monitors Program. Pgs. 82-85
l. Recommendations from the Traffic and Transportation meeting of May 25, 2004 meeting: Pg. 86
1) Request of Pat Williams, 315 W. Highland, to install traffic control measures in the alley behind their business. (Williams Transmission)
Recommendation: To deny request. Traffic to exit to the west of the business through the street.
2) Request from Lisa Williams, 1409 W. Wallace, for “Slow – Children at Play” signs for the 1400 block of West Wallace.
Recommendation: To deny request.
3) Request from Marva O’Neal, 124 E. Farrall, for installation of traffic signal light at the intersection of Bell Street and Farrall Street.
Recommendation: To submit request to Oklahoma Department of Transportation for traffic study for possible signalization and to improve pedestrian safety at crossing.
2. City Manager’s Presentation to Employee of the Month (Wanda Hill – Accounting).
3. Consider an ordinance establishing the water usage plan in times of emergency for the City of Shawnee and establishing the penalty for violating provisions of the plan. Pgs. 87-89
4. Consider final payment for Water Treatment Plant Phase 2, which includes change order No. 5. Pgs. 90-97
5. Consider renewal of the following agreements for fiscal year 2004-2005:
a. Independent School District No. 93 for maintenance of tennis courts. Pgs. 98-100
b. Interlocal Agreement with Pottawatomie County District Court to enable the municipal court to establish, develop and implement programs for juvenile misdemeanor offenders. Pgs. 101-103
c. Interlocal Cooperation Agreement with Gordon Cooper Technology Center District No. 5 to provide for repaving and repair on public roadways and parking lots used by students, faculty, employees and patrons of GCTC. Pgs. 104-105
d. Project H.E.A.R.T. for operation space and utility services. Pgs. 106-108
e. South Central Industries for parks maintenance services. Pgs. 109-110
f. Interlocal Agreement with Independent School District No. 93 for placement of police officers in schools for increased security. Pgs. 111-112
g. Interlocal Agreement with Gordon Cooper Area Vocational Technical School for placement of police officers in school for increased security. Pgs. 113-114
h. Town of McLoud for treatment and disposal of animals. Pgs. 115-119
6. Consider a resolution adopting the budget for the City of Shawnee for the period of July 1, 2004 through June 30, 2005 finding all things requisite and necessary have been done in preparation and presentation of budget. Pgs. 120-121
7. Consider an ordinance increasing water usage rates and the sanitary sewer rates for the City of Shawnee and its consumers. Pgs. 122-123
8. Consider Bids: Pgs. 124-134
a. Rehab Asphalt Streets Project (award)
b. One or More Full Size Pickups (award)
c. Sanitary Sewer Extension Project (open)
d. Asphaltic Concrete Type A, B & C (open)
e. Two Entryway Signs (open)
9. New Business (Any matter not known about or which could not have been reasonably
foreseen prior to the time of posting
agenda)
10. Administrative Reports
11. Citizens Participation (A five minute limit per person)
(A fifteen-minute limit per topic)
12. Commissioners Comments
13. Adjournment
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