AGENDA
BOARD OF CITY COMMISSIONERS
OCTOBER 18, 2004 AT 5:30 P. M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION Reverend Mike McCauley
Northeast Freewill Baptist Church
FLAG SALUTE
1. Consider Approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item No. 9.
b. Minutes of the October 4, 2004 meeting.
c. Budget amendment for June 30, 2004, to appropriate actual revenue and expenses for the fiscal year July 1, 2003 to June 30, 2004 for the Shawnee Civic and Cultural Development Authority.
d. Budget amendment for fiscal year July 1, 2004 to June 30, 2005 for the estimated revenue and expenses to implement a working budget not previously approved by the City Commission.
e. Budget amendment for fiscal year July 2, 2004 to June 30, 2005 to appropriate estimated revenue and expenses for Airport Security Fencing Grant from Federal Aviation Administration.
f. Acknowledge the following reports and minutes:
* Sales Tax Report through October, 2004
* Utility Division Report for the month of September, 2004
* City Clerk report for the month of September, 2004
* Shawnee Community Center report for the month of September, 2004 and quarterly report for the months of July, August and September, 2004.
* Sister Cities Council minutes from the September 14, 2004 meeting
* Planning Commission minutes from the September 1 and September 15, 2004 meetings.
* Shawnee Beautification Committee minutes from the August 2, 2004 meeting.
* Traffic and Transportation Commission minutes from the July 27, 2004 meeting.
g. Lakesite Lease Renewals:
Lot 7, Coffman Tract
Marion Brooks, Jr.
4724 Lisa Lane
Del City, OK 73115
Lot G, South School Tract
Charles B. & Julie Akerman
33705 Belcher Road
Shawnee, OK 74801
h. Acknowledge annual audit of Pioneer Library System for fiscal year ending June 30, 2004.
i. Acknowledge Jean McDonald’s letter of resignation as a Trustee of the Civic and Cultural Development Authority board.
j. Acknowledge J. Michael Adcock’s letter of resignation from the Shawnee Airport Advisory board.
k. Approve renewal of agreement with Housing Authority to provide supplemental police services.
l. Acknowledge letter from the Payne County Drug Court expressing appreciation to Cpl. Brycen Mohr for his assistance in locating one of their clients.
m. Recommendations from the Traffic and Transportation Commission:
1) Request from Kelley Ramirez, 2609 N. Bell to install 4-way stop sign at the intersection of Bell and Chicago Streets.
Recommendation: To approve request
2) Request from John Holt, 126 E. Pulaski, to install east and west bound stop signs at Union and 45th Streets.
Recommendation: To approve request and to lower the speed limit to 35 m.p.h. on 45th Street from Kickapoo to Harrison.
3) Request from Michelene Porter, 104 W. Emmett, to lower speed limit on Market Street at Wilson School to 15 m.p.h. and add school speed limit signs on Emmett and Cammack Streets.
Recommendation: To lower speed to 15 m.p.h. and install speed limit sign on Market for school zone.
4) Request from Linda Painter, 137 S. Osage, to install “Children at Play” signs in the 100 block of South Osage.
Recommendation: To deny request.
5) Request from Justin Gaines, 722 W. Wood, to install “Children at Play” signs in the 700 block of West Wood.
Recommendation: To deny request.
6) Request from Marilyn Bradford, to install “No Left Turn” signs for north and south bound traffic between 7:00 a.m. to 8:30 a.m. and 2:30 p.m. to 3:30 p.m. weekdays at Union and MacArthur Streets.
Recommendation: To deny request. Recommended education be provided to parents and school bus drivers for better traffic movement. Also recommended Shawnee Police Department step up enforcement in all school zones.
7) Request from Sonja Bull, 120 W. Drummond, to install “Child at Play” signs at 120 W. Drummond.
Recommendation: To deny request.
2. Mayor’s Proclamation and Presentation:
“75th Annual National Business Women’s Week”
October 17 – 23, 2004
Presentation of Resolutions of Appreciation to Conny Clay, Rhonda Masquat, Diana Hallock and Terry Compton.
3. City Manager’s Presentation to Employee of the Month (David Talton – Customer Service/Line Maintenance).
4. Public hearing and consider an ordinance rezoning property located at 4821 N. Union from A-1; Agricultural District to C-3; Automotive and Commercial Recreation District for proposed retail use. (Applicant: Nadine Collins).
5. Consider establishing policy for supplying of sewer disposal services to entities outside city limits.
6. Consider authorizing staff to negotiate contract with Absentee Shawnee Tribe for the supplying of sewer disposal service to the tribe’s casino in Earlsboro.
7. Consider approval of purchase of GASB 34 Accounting Software – Reporting Module in the amount of $15,204.00 from INCODE SYSTEMS, a sole source provider.
8. Consider approval of purchase of Human Resources Module for the amount of $18,762.00 from INCODE SYSTEMS, a sole source provider.
9. Consider bids for Eastside Sidewalk Improvement Project. (Open)
10. New Business (Any matter not known about or which could not have been reasonably
foreseen prior to the time of posting
agenda)
11. Administrative Reports
12. Citizens Participation (A five minute limit per person)
(A fifteen-minute limit per topic)
13. Commissioners Comments
14. Adjournment
Respectfully submitted,
Diana Hallock, CMC
City Clerk
AGENDA
SHAWNEE MUNICIPAL AUTHORITY
OCTOBER 18, 2004 AT 5:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
* Minutes of the October 4, 2004 meeting Pgs. 1-2
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA
SHAWNEE AIRPORT AUTHORITY
OCTOBER 18, 2004 AT 5:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes of October 4, 2004 meeting Pgs. 1-2
b. Confirm action taken under City Commission Agenda Item No. 1(e) regarding budget amendment for fiscal year July 2, 2004 to June 30, 2005 to appropriate estimated revenue and expenses for Airport Security Fencing Grant from Federal Aviation Administration.
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
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