AGENDA
BOARD OF CITY COMMISSIONERS
NOVEMBER 21, 2005 AT 5:30 P. M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION Reverend Emmitt Hazelwood
New Hope Baptist Church
FLAG SALUTE
1. Consider Approval of Minutes of November 7, 2005 meeting.
2. Presentation of appreciation plaque to out-going Ward IV Commissioner Chris Harden.
3. Swearing in of Wes Beck as Ward IV Commissioner by Municipal Judge Robert H. Jones and presentation of Certificate of Election.
RECESS FOR RECEPTION FOR WARD IV COMMISSIONER (15 minutes)
RECONVENE
4. Consider Approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in agenda item No. 12.
b. Budget Amendments in General Fund and 2005 CDBG Entitlement Grant Fund.
c. Transfers of Appropriations in Shawnee Municipal Authority and Street Fund.
d. Acknowledge the following reports and minutes:
* Sales Tax Report through November, 2005.
Shawnee Community Center report for the month of October, 2005
License Payment Report for the month of October, 2005
Planning Division Project Payment Report for the month of October, 2005
Shawnee Urban Renewal Authority minutes from the October 18, 2005 meeting.
Shawnee Beautification Committee minutes from the September 12, 2005 meeting.
Sister Cities Council minutes from the October 11, 2005 meeting.
e. Lakesite Lease:
Renewal:
Lot A, Hart Tract
Elton Agee & Linda Agee
16001 Hart Road
Shawnee, OK 74801
Transfer:
Lot 4, Damron Tract
To: Geoffrey A. Pruitt & Nancy J. Pruitt
1210 St. Andrews Dr.
Edmond, OK 73003
From: Jack A. Moore & Betty L. Moore
33803 Belcher Road
Shawnee, OK 74801
f. Acknowledge letter to Chief Chitwood from Susan Kinkade expressing appreciation to Officers Raymond and Kelly Vague for drug program and K-9 demonstration.
g. Approve recommendation from Community Service Contracts Review Committee to renew a six-month contract with Central Oklahoma Community Action Agency for management of Municipal Auditorium and Shawnee Community Center for the period from January 1, 2006 through June 30, 2006.
h. Approve recommendations from the November 7, 2005 Beautification Committee:
1. Discuss and consider changing the sign ordinance related to A-frame, swinger and sandwich signs.
Recommendation: That no changes be made to the current sign ordinance related to A-frame, swinger and sandwich signs.
2. Request from Rick Haley for installation of a 9-hole disc golf course at Boy Scout Park.
Recommendation: To approve request.
5. Mayor’s Presentation:
a. Certificate of Achievement to Gage Pennanen for winning the Presidential Fitness Award five consecutive times.
b. Resolution of Appreciation to Tom Hennigh for over 27 years service to the City of Shawnee.
6. City Manager’s presentation of Employee of the Month. (Randy Wesley – Action Center).
7. Consider a resolution of support by the city for favorable consideration to be given for a tax credit award for the proposed construction of 59 single-family homes by Shawnee Affordable Housing LP and Native American Housing Services, Inc.
8. Discuss and consider lake lease, Lot 5 Bodkin Tract, leased by Lahoma Gallagher.
9. Consider an ordinance relating to the reporting of items and their descriptions on the daily article lists of pawnbrokers, auction houses, salvage shops and junk dealers to the Shawnee Police Department.
10. Consider a Memorandum of Agreement between the City and Nick Davis Productions for televising police chief series. (Deferred from 11/7/05)
11. Consider O.G. & E. Kickapoo Street Relocation Agreement, STPY-163A(05), J/P 18969(04).
12. Consider Bids:
a. Emergency Vehicle Exhaust Removal System (Award)
b. Asphaltic Concrete Type A, B & C (Open)
c. Aggregate Materials (Open)
13. New Business (Any matter not known about or
which could not have been reasonably foreseen prior to the posting of the agenda)
14. Administrative Reports
15. Citizens Participation (A five minute limit per person)
(A fifteen-minute limit per topic)
Diana Hallock, CMC
City Clerk
AGENDA
SHAWNEE MUNICIPAL AUTHORITY
NOVEMBER 21, 2005 5:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes of the November 7, 2005 meeting Pgs. 1-2
b. Confirm action taken under City Commission Agenda Item No. 4(c) regarding the Transfers of Appropriations in the Shawnee Municipal Authority.
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA
SHAWNEE AIRPORT AUTHORITY
NOVEMBER 21, 2005 AT 5:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
* Minutes of November 7, 2005 meeting Pgs. 1-2
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA NOTES
BOARD OF CITY COMMISSIONERS
NOVEMBER 21, 2005 AT 5:30 P. M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION
FLAG SALUTE
1. Consider Approval of Minutes of November 7, 2005 meeting. Pgs. 1-19
2. Presentation of appreciation plaque to out-going Ward IV Commissioner Chris Harden.
3. Swearing in of Wes Beck as Ward IV Commissioner by Municipal Judge Robert H. Jones and presentation of Certificate of Election.
RECESS FOR RECEPTION FOR WARD IV COMMISSIONER (15 minutes)
RECONVENE
4. Consider Approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in agenda item No. 12.
b. Budget Amendments in General Fund and 2005 CDBG Entitlement Grant Fund. Pgs. 20-21
c. Transfers of Appropriations in Shawnee Municipal Authority and Street Fund. Pgs. 22-28
d. Acknowledge the following reports and minutes:
* Sales Tax Report through November, 2005. Pg. 29
Shawnee Community Center report for the month of October, 2005 Pgs. 30-31
License Payment Report for the month of October, 2005 Pg. 32
Planning Division Project Payment Report for the month of October, 2005 Pgs. 33-38
Shawnee Urban Renewal Authority minutes from the October 18, 2005 meeting. Pgs. 39-41
Shawnee Beautification Committee minutes from the September 12, 2005 meeting. Pgs. 42-43
Sister Cities Council minutes from the October 11, 2005 meeting. Pgs. 44-48
e. Lakesite Lease: Pgs. 49-56
Renewal:
Lot A, Hart Tract
Elton Agee & Linda Agee
16001 Hart Road
Shawnee, OK 74801
Transfer:
Lot 4, Damron Tract
To: Geoffrey A. Pruitt & Nancy J. Pruitt
1210 St. Andrews Dr.
Edmond, OK 73003
From: Jack A. Moore & Betty L. Moore
33803 Belcher Road
Shawnee, OK 74801
f. Acknowledge letter to Chief Chitwood from Susan Kinkade expressing appreciation to Officers Raymond and Kelly Vague for drug program and K-9 demonstration. Pg. 57
g. Approve recommendation from Community Service Contracts Review Committee to renew a six-month contract with Central Oklahoma Community Action Agency for management of Municipal Auditorium and Shawnee Community Center for the period from January 1, 2006 through June 30, 2006. Pgs. 58-61
h. Approve recommendations from the November 7, 2005 Beautification Committee: Pg. 62
1. Discuss and consider changing the sign ordinance related to A-frame, swinger and sandwich signs.
Recommendation: That no changes be made to the current sign ordinance related to A-frame, swinger and sandwich signs.
2. Request from Rick Haley for installation of a 9-hole disc golf course at Boy Scout Park.
Recommendation: To approve request.
5. Mayor’s Presentation:
a. Certificate of Achievement to Gage Pennanen for winning the Presidential Fitness Award five consecutive times.
b. Resolution of Appreciation to Tom Hennigh for over 27 years service to the City of Shawnee.
6. City Manager’s presentation of Employee of the Month. (Randy Wesley – Action Center).
7. Consider a resolution of support by the city for favorable consideration to be given for a tax credit award for the proposed construction of 59 single-family homes by Shawnee Affordable Housing LP and Native American Housing Services, Inc. Pgs. 63-67
8. Discuss and consider lake lease, Lot 5 Bodkin Tract, leased by Lahoma Gallagher. Pgs. 68-69
9. Consider an ordinance relating to the reporting of items and their descriptions on the daily article lists of pawnbrokers, auction houses, salvage shops and junk dealers to the Shawnee Police Department. Pg. 70
10. Consider a Memorandum of Agreement between the City and Nick Davis Productions for televising police chief series. (Deferred from 11/7/05) Pgs. 71-74
11. Consider O.G. & E. Kickapoo Street Relocation Agreement, STPY-163A(05), J/P 18969(04). Pgs. 75-78
OG&E is being required to relocate their existing facilities because of construction conflicts on the Kickapoo Street Paving Project from 45th to I-40. In order to avoid the cost of having to remove the signs for Delta Café and Charlie’s Chicken and their parking lots, OG&E is being required to place their facilities underground for approximately 500 feet across the frontage of those businesses. ODOT considers underground installation as a betterment, and thus, are not able to reimburse OG&E for the additional cost of an underground installation. Not having anything in our franchise agreement that speaks to placing all utilities underground when new street construction is encountered, results in the City having to pick up those costs if we are not able to provide a corridor whereby the installation could be done overhead.
12. Consider Bids: Pgs. 79-81
a. Emergency Vehicle Exhaust Removal System (Award)
b. Asphaltic Concrete Type A, B & C (Open)
c. Aggregate Materials (Open)
13. New Business (Any matter not known about or
which could not have been reasonably foreseen prior to the posting of the agenda)
14. Administrative Reports
15. Citizens Participation (A five minute limit per person)
(A fifteen-minute limit per topic)
16. Commissioners Comments
17. Adjournment
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