AGENDA
BOARD OF CITY COMMISSIONERS
DECEMBER 19, 2005 AT 5:30 P. M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION Reverend Larry Sparks
New Beginnings Church
FLAG SALUTE
1. Consider approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in agenda item No. 21.
b. Consider approval of minutes from the December 5, 2005 meeting.
c. Budget Amendments in Capital Improvement Fund and Gifts and Contributions Fund.
d. Transfers of Appropriations in General Fund.
e. Acknowledge the following reports and minutes:
* Sales Tax Report through December, 2005.
License Payment Report for the month of November, 2005
Planning Division Project Payment Report for the month of November, 2005
Shawnee Urban Renewal Authority minutes from the November 22, 2005 meeting.
Shawnee Beautification Committee minutes from the November 7, 2005 meeting.
Planning Commission minutes from the November 2, 2005 meeting.
Sister Cities Council minutes from the November 8, 2005 meeting
f. Lakesite Lease Renewal
Lot 16, North School Tract
Loyle and Doris Coleman
31213 Ingram Road
Shawnee, OK 74801
g. Approve out-of-state travel for Mike Wolf to attend Home Energy Rater Certification Training in Manhattan, Kansas, January 22 – 28, 2006.
h. Approve request by District Attorney Richard Smotherman for $20,000 to support Drug Task Force.
i. Authorize staff to request proposals for the Enhancement Project and Interstate 40 and Harrison Street.
j. Authorize staff to advertise for bids for fencing at Water Treatment Plant.
k. Acknowledge U.S. Department of Housing and Urban Development audit of C.D.B.G. Entitlement Grant.
l. Appointment:
Civic and Cultural Development Authority:
Reappoint Carl Packwood to a four-year term to expire 12/31/09
2. Mayor’s Presentation:
a. Resolution of Appreciation to Steve Medley for over 26 years of loyal service to the City of Shawnee.
b. Resolution of Appreciation to Kenneth Henderson for over 20 years of loyal service to the City of Shawnee.
c. Resolution of Appreciation to Darrell Ulrickson for over 16 years of loyal service to the City of Shawnee.
3. Swearing-in of the following recently promoted Shawnee Police Officers: Lt. Russell Frantz, Sgt. Rodney Taylor, Sgt. Mason Wilson, Sgt. Rick Greenland and Sgt. Ken King.
4. Presentation by Blake Wade with Oklahoma Centennial Commission regarding plans and projects for the 2007 Oklahoma Centennial Celebrations.
5. Presentation by Chuck Potts of the State of Oklahoma Water Resources Board regarding Wes Watkins Reservoir beneficial use.
6. Public hearing and consider an ordinance rezoning property located at 14508 Walker Road from A-1; Agricultural District to A-1P; Agricultural District with Conditional Use Permit to allow for a manufactured home at this location. (Applicants: Eric and Michelle Peters).
7. Public hearing and consider an ordinance rezoning Lots 1, 2 and 3, Block 2 of the Orchard Addition located at Bradley and Center streets from R-1; Residential District to R1-Z; Zero Lot Line Residential District. (Applicant: Shared Funding LLC).
8. Public hearing and consider an ordinance rezoning property located at 33403 Lake Road from A-1; Agricultural District to A-1P; Agricultural District with Conditional Use Permit to allow for manufactured home at this location. (Applicants: Charles and Lynette Davis).
9. Public hearing and consider an ordinance rezoning property located on Lake Road west of Leo Street from A-1; Agriculture District to A-1P Agricultural District with Conditional Use Permit to allow for manufactured home at this location. (Applicant: Lonnie D. Hawkins).
10. Public hearing and consider an ordinance rezoning property located at 900 S. Hart from A-1; Agricultural District to A-1P; Agricultural District with Conditional Use Permit to allow for a manufactured home at this location. (Applicant: James and Marcie Collins).
11. Public hearing and consider an ordinance to rezone property located at 530 and 532 E. Highland from R-1; Residential District to C-1; Neighborhood Commercial District for use as office space. (Applicant: David Tomlinson)
12. Consider approval of final plat for Shawnee Mission Plaza Section 7 located east of Kickapoo Street and south of Interstate 40. (Applicant: Intervest Development LP)
13. Consider approval of amended final plat of Windmill Ridge Office Complex located north of Independence Street and east of Bryan Street. (Applicant: Windmill Development LLC).
14. Discuss and consider lake lease, Lot 5 Bodkin Tract, leased by Lahoma Gallagher. (Continued from November 21, 2005)
15. Consider final Comprehensive Annual Financial Report for FY 04-05.
16. Consider a resolution requesting the Oklahoma Department of Transportation concur in the programming and selection of a traffic signal at the Intersection of U.S. 177 and Hardesty Road.
17. Consider providing handicapped seating area in City Commission Chambers.
18. Consider agreement with CwC Productions, LLC., regarding movie production in the City of Shawnee.
19. Appoint a City Commissioner to Land Development Code Committee and to the Neighborhood Action Plan Committee.
20. Discuss and consider the relocation of the Farmer’s Market shelter.
21. Consider Bids:
a. Two 2006 Extended Cab ½ Ton 4x4 Pickup Trucks with Short Wide Bed (Award)
b. Four Handheld Meter Reading Devices (Open)
c. Cleveland Street Sanitary Sewer Project (Open)
d. Northridge Drainage Project (Open)
e. One New 7 ½ Ton Rooftop Heat and Air Unit Installed (Open)
22. New Business (Any matter not known about or
which could not have been reasonably foreseen prior to the posting of the agenda)
23. Administrative Reports
24. Citizens Participation (A five minute limit per person)
(A fifteen-minute limit per topic)
Diana Hallock, CMC
City Clerk
AGENDA
SHAWNEE MUNICIPAL AUTHORITY
DECEMBER 19, 2005 5:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
* Minutes of the December 5, 2005 meeting Pgs. 1-2
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA
SHAWNEE AIRPORT AUTHORITY
DECEMBER 19, 2005 AT 5:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
* Minutes of December 5, 2005 meeting Pgs. 1-2
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA NOTES
BOARD OF CITY COMMISSIONERS
DECEMBER 19, 2005 AT 5:30 P. M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION
FLAG SALUTE
1. Consider approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in agenda item No. 21.
b. Consider approval of minutes from the December 5, 2005 meeting. Pgs. 1-13
c. Budget Amendments in Capital Improvement Fund and Gifts and Contributions Fund. Pgs. 14-15
d. Transfers of Appropriations in General Fund. Pgs. 16-17
e. Acknowledge the following reports and minutes:
* Sales Tax Report through December, 2005. Pg. 18
License Payment Report for the month of November, 2005 Pg. 19
Planning Division Project Payment Report for the month of November, 2005 Pgs. 20-30
Shawnee Urban Renewal Authority minutes from the November 22, 2005 meeting. Pgs. 31-35
Shawnee Beautification Committee minutes from the November 7, 2005 meeting. Pgs. 36-37
Planning Commission minutes from the November 2, 2005 meeting. Pgs. 38-43
Sister Cities Council minutes from the November 8, 2005 meeting. Pgs. 44-48
f. Lakesite Lease Renewal Pgs. 49-52
Lot 16, North School Tract
Loyle and Doris Coleman
31213 Ingram Road
Shawnee, OK 74801
g. Approve out-of-state travel for Mike Wolf to attend Home Energy Rater Certification Training in Manhattan, Kansas, January 22 – 28, 2006. Pg. 53
h. Approve request by District Attorney Richard Smotherman for $20,000 to support Drug Task Force. Pg. 54
i. Authorize staff to request proposals for the Enhancement Project and Interstate 40 and Harrison Street.
j. Authorize staff to advertise for bids for fencing at Water Treatment Plant.
k. Acknowledge U.S. Department of Housing and Urban Development audit of C.D.B.G. Entitlement Grant. Pgs. 55-58
l. Appointment:
Civic and Cultural Development Authority:
Reappoint Carl Packwood to a four-year term to expire 12/31/09
2. Mayor’s Presentation:
a. Resolution of Appreciation to Steve Medley for over 26 years of loyal service to the City of Shawnee.
b. Resolution of Appreciation to Kenneth Henderson for over 20 years of loyal service to the City of Shawnee.
c. Resolution of Appreciation to Darrell Ulrickson for over 16 years of loyal service to the City of Shawnee.
3. Swearing-in of the following recently promoted Shawnee Police Officers: Lt. Russell Frantz, Sgt. Rodney Taylor, Sgt. Mason Wilson, Sgt. Rick Greenland and Sgt. Ken King. Pg. 59
4. Presentation by Blake Wade with Oklahoma Centennial Commission regarding plans and projects for the 2007 Oklahoma Centennial Celebrations.
5. Presentation by Chuck Potts of the State of Oklahoma Water Resources Board regarding Wes Watkins Reservoir beneficial use. Pgs. 60-63
6. Public hearing and consider an ordinance rezoning property located at 14508 Walker Road from A-1; Agricultural District to A-1P; Agricultural District with Conditional Use Permit to allow for a manufactured home at this location. (Applicants: Eric and Michelle Peters). Pgs. 64-75
The Planning Commission continued this item until their January 4th meeting, so it must be continued by the City Commission until the second meeting in January.
7. Public hearing and consider an ordinance rezoning Lots 1, 2 and 3, Block 2 of the Orchard Addition located at Bradley and Center streets from R-1; Residential District to R1-Z; Zero Lot Line Residential District. (Applicant: Shared Funding LLC). Pgs. 76-88
The Planning Commission unanimously recommends approval of the rezoning from R-1 to R-1Z. The purpose of the rezoning is to place four houses on three lots. The lot size is consistent with the residential lots to the south (Thompson Addition) and request conforms to the Comprehensive Plan.
8. Public hearing and consider an ordinance rezoning property located at 33403 Lake Road from A-1; Agricultural District to A-1P; Agricultural District with Conditional Use Permit to allow for manufactured home at this location. (Applicants: Charles and Lynette Davis). Pgs. 89-98
The Planning Commission recommends approval of the Conditional Use Permit to place a manufactured home in the A-1 district subject to conditions being met. The general conditions consist of the date of construction, dual sectional, pitched roof, specific foundation, and front & rear porches. These requirements will make the structure more permanent and compatible with the area.
9. Public hearing and consider an ordinance rezoning property located on Lake Road west of Leo Street from A-1; Agriculture District to A-1P Agricultural District with Conditional Use Permit to allow for manufactured home at this location. (Applicant: Lonnie D. Hawkins). Pgs. 99-114
The Planning Commission recommends approval of the Conditional Use Permit to locate a manufactured home in the A-1 district as long as specific conditions are met. The general conditions consist of the date of construction, dual sectional, pitched roof, specific foundation, and front & rear porches. These requirements will make the structure more permanent and compatible with the area.
10. Public hearing and consider an ordinance rezoning property located at 900 S. Hart from A-1; Agricultural District to A-1P; Agricultural District with Conditional Use Permit to allow for a manufactured home at this location. (Applicant: James and Marcie Collins). Pgs. 115-124
The Planning Commission recommends approval of the Conditional Use Permit to locate a manufactured home in the A-1 district as long as specific conditions are met. The general conditions consist of the date of construction, dual sectional, pitched roof, specific foundation, and front & rear porches. These requirements will make the structure more permanent and compatible with the area.
11. Public hearing and consider an ordinance to rezone property located at 530 and 532 E. Highland from R-1; Residential District to C-1; Neighborhood Commercial District for use as office space. (Applicant: David Tomlinson) Pgs. 125-136
The Planning Commission recommends approval of the rezoning from R-1 to C-1. The request conforms to the Comprehensive Plan.
12. Consider approval of final plat for Shawnee Mission Plaza Section 7 located east of Kickapoo Street and south of Interstate 40. (Applicant: Intervest Development LP). Pgs. 137-139
This is a two-lot subdivision located on Kickapoo. The water line will be extended from Sonic to Braums, looping the line on the east side of the street. No additional driveways will be constructed on Kickapoo, but an entryway immediately south of these lots will be constructed to serve all the property behind the existing commercial properties.
13. Consider approval of amended final plat of Windmill Ridge Office Complex located north of Independence Street and east of Bryan Street. (Applicant: Windmill Development LLC). Pgs. 140-142
The Planning Commission recommends approval of the revised Final Plat. The only difference between the previous plat and this revision is the elimination of a portion of the common area. No utilities will be relocated or extended.
14. Discuss and consider lake lease, Lot 5 Bodkin Tract, leased by Lahoma Gallagher. (Continued from November 21, 2005) Pgs. 143-145
Staff has attempted to work with the leaseholder since 1999 to address the septic tank requirement. As a result, no lease has been renewed since that time. Nothing official is available showing where the septic tank and lateral lines are located. City Code requires that they be located further than 150 feet of the high water mark, but the memo from DEQ states that they are located approximately 70 feet. City Code also requires a minimum of 400 feet of lateral lines where state codes are based on occupancy. DEQ cannot assure the City that state and city regulations have been met. Staff recommends that the leaseholder be given 30 to 60 days to install a new septic system and provide staff with the DEQ inspection report as per code. If this is not accomplished, then the lease should be revoked.
15. Consider final Comprehensive Annual Financial Report for FY 04-05. (To be distributed)
16. Consider a resolution requesting the Oklahoma Department of Transportation concur in the programming and selection of a traffic signal at the Intersection of U.S. 177 and Hardesty Road. Pgs. 146-147
17. Consider providing handicapped seating area in City Commission Chambers.
18. Consider agreement with CwC Productions, LLC., regarding movie production in the City of Shawnee. Pgs. 148-154
19. Appoint a City Commissioner to Land Development Code Committee and to the Neighborhood Action Plan Committee.
Two Commissioners are needed to review the submittals by consulting firms for the Land Development Code and the Dunbar Heights Neighborhood Action Plan. Each review committee will have a Commissioner along with a planning commissioner, citizen and staff. The submittals are due on December 21st and a short-list of interviewing firms will be prepared in January. Interviews could occur in February.
20. Discuss and consider the relocation of the Farmer’s Market shelter.
21. Consider Bids: Pgs. 155-168
a. Two 2006 Extended Cab ½ Ton 4x4 Pickup Trucks with Short Wide Bed (Award)
b. Four Handheld Meter Reading Devices (Open)
c. Cleveland Street Sanitary Sewer Project (Open)
d. Northridge Drainage Project (Open)
e. One New 7 ½ Ton Rooftop Heat and Air Unit Installed (Open)
22. New Business (Any matter not known about or
which could not have been reasonably foreseen prior to the posting of the agenda)
23. Administrative Reports
24. Citizens Participation (A five minute limit per person)
(A fifteen-minute limit per topic)
25. Commissioners Comments
26. Adjournment
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