AGENDA
BOARD OF CITY COMMISSIONERS
MARCH 20, 2006 AT 5:30 P. M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION Reverend Emmitt Hazelwood
Chaplain, Unity Hospital
FLAG SALUTE
1. Consider approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in agenda item No. 13.
b. Minutes from the March 2 and March 6, 2006 meetings.
c. Budget Amendments in Gifts & Contributions Fund and Shawnee Municipal Authority Fund.
d. Transfers of Appropriations in General Fund.
e. Acknowledge the following reports and minutes:
* Sales Tax Report through March, 2006.
License Payment Report for the month of February, 2006
Planning Division Project Payment Report for the month of February, 2006.
Shawnee Community Center report for the month of February, 2006
Shawnee Urban Renewal Authority minutes from the February 22, 2006 meeting.
Sister Cities Council minutes from the February 7, 2006 meeting.
Shawnee Beautification Committee minutes from the January 6 and February 23, 2006 meetings.
Traffic Commission minutes from the January 24, 2006 meeting.
f. Authorize staff to advertise for bids for a high volume copier for the Police Department training office.
g. Authorize staff to advertise for flights, chains and gears for Southside Waste Water Treatment Plant.
h. Approve Oklahoma Municipal Retirement Fund Disability retirement disbursement for Laura Jackson.
i. Authorize staff to sign a memorandum of Understanding with Oklahoma Office of Homeland Security regarding the use of Homeland Security Grant Funding on behalf of the local jurisdiction.
j. Approve out-of-state travel for Afsaneh Jabbar to attend Pump & Valve Selection for Optimum System Performance seminar, in Atlanta, Georgia, May 8-11, 2006.
k. Approve out-of-state travel for David Rodriquez to attend American Water Works Association 2006 Annual Conference, in San Antonio, Texas, June 11-15, 2006.
l. Recommendations from the February 28, 2006 Traffic Commission meeting:
1) Accept resignation of Ward 6 Commissioner Carl Holt.
Recommendation: To accept Mr. Holt’s resignation.
2) Request from citizen to install a speed limit sign on Interstate Drive.
Recommendation: To approve request. Speed limit has been posted at 35 mph along Interstate Drive.
3) Request from citizen to prohibit left turn from Kickapoo Street to Poplar Street.
Recommendation: To deny request.
4) Request from Gaines Neal, Neal’s Furniture, 23 East Main, to install “No Parking” on the second row (first two parking spaces) at the east entrance on the parking lot behind this location.
Recommendation: To approve request.
5) Request from Gaines Neal, Neal’s Furniture, 23 E. Main, to widen to the west entrance of the parking lot for semi-truck entrance.
Recommendation: To approve request by removing approximately 2 feet of bull-nose curbing. Mr. Neal will pay for removal.
6) Request from Randy Smith, Shawnee Mail Systems, 15 W. Main, to remove the curb in the parking lot behind the business to allow for semi-truck deliveries.
Recommendation: To defer request until the next meeting to allow staff time for further investigation.
2. Mayor’s Proclamation and Presentations:
“Pray for Rain Day”
March, 26, 2006
“Fair Housing Month”
April, 2006
“McReady Month in Oklahoma”
April, 2006
3. City Manager’s Presentation of Employee of the Month. (Robin Riddle, Municipal Court).
4. Swearing-in of Shawnee Police Officer Sergeant Scott Hill, recently promoted to the rank of Sergeant.
5. Public hearing and consideration of revised Water Management Plan.
6. Consider an ordinance establishing penalties for violating water rationing.
7. Discussion of renewal of the Atoka Water Line agreement.
8. Consider directing staff to draft an ordinance allowing communication towers in Agricultural Districts.
9. Consider agreement with Gordon Cooper Vo-Tech for the provision of police officers for on-campus security.
10. Consider request from Saving Pets at Risk, Inc. to allow the adoption of legally available animals from Shawnee Animal Shelter at no costs.
11. Consider an ordinance amending the Employee Retirement System Defined Benefit Plan and providing retirement benefit payment Option “G”.
12. Consider awarding contract to Duncan Associates to develop/update the Development Code.
13. Consider Bids:
a. One 72” Cut Riding Mower (Parks) (Open)
b. One 2006 Mid-Size Utility Vehicle – SUV (Fire)(Open)
14. New Business (Any matter not known about or
which could not have been reasonably foreseen prior to the posting of the agenda)
15. Administrative Reports
16. Citizens Participation (A five minute limit per person)
(A fifteen-minute limit per topic)
Diana Hallock, CMC
City Clerk
AGENDA
SHAWNEE MUNICIPAL AUTHORITY
MARCH 20, 2006 5:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a Minutes of the March 6, 2006 meeting. Pgs. 1-4
b. Confirm action under City Commission Agenda Item No. 1(c) regarding a Budget Amendment in the Shawnee Municipal Authority.
c. Confirm action taken under City Commission Agenda Item No. 1(g) regarding authorizing staff to advertise for bids for flights, chains and gears for Southside Waste Water Treatment Plant.
d. Confirm action taken under City Commission Agenda Item No. 5 regarding public hearing and consideration of revised Water Management Plan.
e. Confirm action taken under City Commission Agenda Item No. 6 concerning the consideration of an ordinance establishing penalties for violating the various categories and levels of water rationing.
f. Confirm action taken under City Commission Agenda Item No. 7 regarding discussion of renewal of the Atoka waterline agreement.
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA
SHAWNEE AIRPORT AUTHORITY
MARCH 20, 2006 AT 5:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
* Minutes of March 6, 2006 meeting Pgs. 1-2
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA
BOARD OF CITY COMMISSIONERS
MARCH 20, 2006 AT 5:30 P. M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION
FLAG SALUTE
1. Consider approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in agenda item No. 13.
b. Minutes from the March 2 and March 6, 2006 meetings. Pgs. 1-21
c. Budget Amendments in Gifts & Contributions Fund and Shawnee Municipal Authority Fund. Pgs. 22-23
d. Transfers of Appropriations in General Fund. Pgs. 24-25
e. Acknowledge the following reports and minutes:
* Sales Tax Report through March, 2006. Pg. 26
License Payment Report for the month of February, 2006 Pg. 27
Planning Division Project Payment Report for the month of February, 2006. Pgs. 28-32
Shawnee Community Center report for the month of February, 2006 Pgs. 33-34
Shawnee Urban Renewal Authority minutes from the February 22, 2006 meeting. Pgs. 35-37
Sister Cities Council minutes from the February 7, 2006 meeting. Pgs. 38-41
Shawnee Beautification Committee minutes from the January 6 and February 13, 2006 meetings. Pgs. 42-44
Traffic Commission minutes from the January 24, 2006 meeting. Pgs. 45-47
f. Authorize staff to advertise for bids for a high volume copier for the Police Department training office. Pg. 48
g. Authorize staff to advertise for flights, chains and gears for Southside Waste Water Treatment Plant.
h. Approve Oklahoma Municipal Retirement Fund Disability retirement disbursement for Laura Jackson.
i. Authorize staff to sign a memorandum of Understanding with Oklahoma Office of Homeland Security regarding the use of Homeland Security Grant Funding on behalf of the local jurisdiction. Pgs. 49-50
The City of Shawnee has been awarded funding from the Oklahoma Office of Homeland Security for the purchase of 9 mobile and 9 portable radios for the police department and 1 mobile and 1 portable radio for the emergency management department. To ensure compatibility with the State's radio system and interoperability with other jurisdictions, the equipment will be purchased by the State under the state contract and transferred to the City. This agreement provides the mechanism for purchase and transfer of that equipment.
j. Approve out-of-state travel for Afsaneh Jabbar to attend Pump & Valve Selection for Optimum System Performance seminar, in Atlanta, Georgia, May 8-11, 2006. Pg. 51
k. Approve out-of-state travel for David Rodriquez to attend American Water Works Association 2006 Annual Conference, in San Antonio, Texas, June 11-15, 2006. Pg. 51
l. Recommendations from the February 28, 2006 Traffic Commission meeting: Pg. 52
1) Accept resignation of Ward 6 Commissioner Carl Holt.
Recommendation: To accept Mr. Holt’s resignation.
2) Request from citizen to install a speed limit sign on Interstate Drive.
Recommendation: To approve request. Speed limit has been posted at 35 mph along Interstate Drive.
4) Request from citizen to prohibit left turn from Kickapoo Street to Poplar Street.
Recommendation: To deny request.
7) Request from Gaines Neal, Neal’s Furniture, 23 East Main, to install “No Parking” on the second row (first two parking spaces) at the east entrance on the parking lot behind this location.
Recommendation: To approve request.
8) Request from Gaines Neal, Neal’s Furniture, 23 E. Main, to widen to the west entrance of the parking lot for semi-truck entrance.
Recommendation: To approve request by removing approximately 2 feet of bull-nose curbing. Mr. Neal will pay for removal.
9) Request from Randy Smith, Shawnee Mail Systems, 15 W. Main, to remove the curb in the parking lot behind the business to allow for semi-truck deliveries.
Recommendation: To defer request until the next meeting to allow staff time for further investigation.
2. Mayor’s Proclamation and Presentations:
“Pray for Rain Day”
March, 26, 2006
“Fair Housing Month”
April, 2006
“McReady Month in Oklahoma”
April, 2006
3. City Manager’s presentation of Employee of the Month. (Robin Riddle, Municipal Court).
4. Swearing-in of Shawnee Police Officer Sergeant Scott Hill, recently promoted to the rank of Sergeant. Pg. 53
5. Public hearing and consideration of revised Water Management Plan. Pgs. 54-60
6. Consider an ordinance establishing penalties for violating water rationing. Pg. 61
7. Discussion of renewal of the Atoka Water Line agreement. Pgs. 62-77
8. Consider directing staff to draft an ordinance allowing communication towers in Agricultural Districts.
9. Consider agreement with Gordon Cooper Vo-Tech for the provision of police officers for on-campus security. Pgs. 78-79
10. Consider request from Saving Pets at Risk, Inc. to allow the adoption of legally available animals from Shawnee Animal Shelter at no costs. Pg. 80
11. Consider an ordinance amending the Employee Retirement System Defined Benefit Plan and providing retirement benefit payment Option “G”. Pgs. 81-83
12. Consider awarding contract to Duncan Associates to develop/update the Development Code.
13. Consider Bids: Pgs. 84-86
a. One 72” Cut Riding Mower (Parks) (Open)
b. One 2006 Mid-Size Utility Vehicle – SUV (Fire)(Open)
14. New Business (Any matter not known about or
which could not have been reasonably foreseen prior to the posting of the agenda)
15. Administrative Reports
16. Citizens Participation (A five minute limit per person)
(A fifteen-minute limit per topic)
17. Commissioners Comments
18. Adjournment
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