AGENDA
BOARD OF CITY COMMISSIONERS
MAY 15, 2006 AT 5:30 P. M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION Reverend Keith Ward
Church of the Living God
FLAG SALUTE
1. Consider approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in agenda item No. 17.
b. Minutes from the May 1, 2006 meeting.
c. Budget Amendments in Gifts and Contributions Fund, Police Sales Tax Fund, Fire Sales Tax Fund, Economic Development Fund, Capital Improvement Fund, Street Improvement Fund, General Fund, Worker’s Comp. Self-Insured Fund, Shawnee Municipal Authority Fund and Shawnee Airport Authority.
d. Transfers of Appropriations in Capital Improvement Fund, E-911 Fund and General Fund.
e. Acknowledge the following reports and minutes:
* Sales Tax Report through May, 2006
License Payment Report for the month of April, 2006
Planning Division Project Payment Report for the month of April, 2006.
Shawnee Community Center report for the month of April, 2006.
Sister Cities Council minutes from the April 11, 2006 meeting.
Planning Commission minutes from the April 5, 2006 meeting.
Shawnee Beautification Committee minutes from the April 3, 2006 meetings.
Airport Advisory Board minutes from the March 22 and May 3, 2006 meetings.
f. Approve Oklahoma Alcoholic Beverage Laws Enforcement Commission Application for mixed beverage license for Santa Fe Cattle Co., Inc. located at 4901 N. Kickapoo Street, Suite 1660.
g. Authorize purchase of one police unit from State Contract and waiving competitive bidding.
h. Authorize staff to enter into a contract with Aetna Insurance Co. for employee health insurance for FY 2006-2007.
i. Approve Recommendations from Community Service Contracts Review Committee.
j. Approve renewal of contract with Senior Citizens, Inc. for FY 2006-2007.
k. Approve renewal of contract with Downtown Shawnee, Inc. for FY 2006-2007.
l. Authorize staff to advertise for bids for asphaltic concrete and aggregate materials.
m. Authorize out-of-state travel for Rex Hennen to attend Flood Plain Managers’ Annual Conference in Albuquerque, New Mexico, June 11-16, 2006.
n. Mayor’s Appointment
Tourism Advisory Committee
Appoint Brad Peltier to replace Michael Dodson to a term expiring 6/30/07.
2. Mayor’s Proclamations and Recognition:
“Bob Downing Day”
May 16, 2006
“Mr. James Taffee Day”
May 21, 2006
“Arbor Day”
May 22, 2006
“React Emergency Medical Services Week”
May 14 – 20, 2006
Recognize the Aldridge Hotel project as the 2006 award winner of the Best Adaptive Reuse Project in the State of Oklahoma.
3. City Manager’s Presentation of Employee of the Month. (John Parks, Northside Wastewater Treatment Plant).
4. Presentation by Oklahoma Baptist University students regarding recycling questionnaire.
5. Public hearing and consider an ordinance rezoning property located at 4331 N. Kickapoo from R-1; Residential District to C-1; Neighborhood Commercial District for office use. (Applicant: Charles Sales o/b/o Marie Hughes & Patricia Williams)
6. Public hearing and consider an ordinance rezoning property located at 2122 N. Kickapoo from C-1; Neighborhood Commercial District to C-3P; Automotive and Commercial Recreation District with Conditional Use Permit to allow for the on-sight consumption of alcoholic beverages. (Applicant: Felipe Rojas Torrel d/b/a Don Miguel Mexican Restaurant).
7. Public hearing and consider an ordinance rezoning property located in the 300 block of South Kennedy from I-2; Light Industrial District to R-3; Multi-Family Residential District for multi-family residential use. (Applicant: Donald Pyeatt for Faith 7 Activity Center).
8. Public hearing and consider an ordinance rezoning property located north of 45th Street between Harrison and Bryan streets from R-1; Residential District to P.U.D., Planned Unit Development with the following zoning classifications: R-1; Residential District and C-1; Neighborhood Commercial District for use as a residential subdivision with office out-parcels. (Applicant: Bryant Builders)
9. Public hearing and consider an ordinance rezoning property located at the northwest corner of Bryan and Independence from R-1; Residential District and C-1; Neighborhood Commercial District to P.U.D.; Planned Unit Development with Mixed Uses for use as a nursing home, assisted living center, senior living and complimentary light commercial. (Applicant: William Rice o/b/o Fidler Properties LLC).
10. Consider renewing Shawnee Twin Lakes lease, Lot 5, Bodkin Track, with Lahoma Gallagher.
11. Consider a contract for broadband internet service between the City of Shawnee and Wilderness Wireless.
12. Discuss and consider recommendation of the Airport Advisory Board to assume the operation of the Fixed Based Operation at Shawnee Regional Airport.
13. Presentation, discussion and possible action regarding county-wide enhanced 9-1-1 initiative.
14. Consider an ordinance creating the offense of Interference with City Officials and enumerating specific acts of illegal interference.
15. Consider an ordinance establishing the procedure for allowing fundraisers involving the use of water during water rationing in the City of Shawnee.
16. Consider an ordinance establishing application fees and requiring a permit for septic tanks and water wells.
17. Consider Bids:
a. High Volume Copier for City Hall (award)
b. High Volume Copier – Police Department (award)
c. City Hall HVAC System Design/Build Project (award)
d. Remodel City Hall Annex Building (award)
e. Northridge Drainage Project (award)
f. 20” Raw Water Line Repair Project (open)
g. One or More Used Tandem Axle Cab and Chassis (open)
h. Solid Waste Collection and Disposal Services (open)
i. Pedestrian Signal Crossing at Beard & Dunbar streets (open)
j. One Diesel Powered 7.0 Cu. YD Minimum Capacity Dual Engine Municipal Street Sweeper (open)
18. New Business (Any matter not known about or
which could not have been reasonably foreseen prior to the posting of the agenda)
19. Administrative Reports
20. Citizens Participation (A five minute limit per person)
(A fifteen-minute limit per topic)
21. Consider an Executive Session to discuss contract negotiations with International Association of Firefighters, Local No. 1628 as authorized by 25 O.S. §307(B)(2).
22. Consider matters discussed in Executive Session regarding contract negotiations with International Association of Firefighters, Local No. 1628 as authorized by 25 O.S. §307(B)(2).
Diana Hallock, CMC
City Clerk
AGENDA
SHAWNEE MUNICIPAL AUTHORITY
MAY 15, 2006 5:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes of the May 1, 2006 meeting. Pgs. 1-3
b. Confirm action taken at the May 1, 2006 meeting City Commission Agenda Item No. 1(d) regarding the Transfer of Appropriations in the Shawnee Municipal Authority.
c. Confirm action taken on City Commission Agenda Item No. 1(c) regarding Budget Amendment in Shawnee Municipal Authority Fund.
d. Confirm action taken on City Commission Agenda Item No. 15 regarding establishing the procedure for allowing fundraisers involving the use of water during water rationing in the City of Shawnee.
e. Confirm action taken on City Commission Agenda Item No. 17(f) regarding the opening of bids for the 20” Raw Water Line Repair Project.
f. Confirm action taken on City Commission Agenda Item No. 17(g) regarding the opening of bids for One or More Used Tandem Axle Cab and Chassis.
g. Confirm action taken on City Commission Agenda Item No. 17(h) regarding the opening of bids for Solid Waste Collection and Disposal Services.
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA
SHAWNEE AIRPORT AUTHORITY
MAY 15, 2006 AT 5:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes of May 1, 2006 meeting Pgs. 1-2
b. Confirm action taken on City Commission Agenda Item No. 1(c) regarding Budget Amendment in Shawnee Airport Authority.
c. Confirm action taken on City Commission Agenda Item No. 1(e) regarding the approval of Airport Advisory Board minutes from the March 22 and May 3, 2006 meetings.
d. Confirm action taken on City Commission Agenda Item No. 12 regarding the recommendation from the Shawnee Airport Authority for the City of Shawnee to assume the Fixed Base Operation at Shawnee Regional Airport.
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA NOTES
BOARD OF CITY COMMISSIONERS
MAY 15, 2006 AT 5:30 P. M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION
FLAG SALUTE
1. Consider approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in agenda item No. 17.
b. Minutes from the May 1, 2006 meeting. Pgs. 1-14
c. Budget Amendments in Gifts and Contributions Fund, Police Sales Tax Fund, Fire Sales Tax Fund, Economic Development Fund, Capital Improvement Fund, Street Improvement Fund, General Fund, Worker’s Comp. Self- Insured Fund, Shawnee Municipal Authority Fund and Shawnee Airport Authority. Pgs. 15-24
d. Transfers of Appropriations in Capital Improvement Fund, E-911 Fund and General Fund. Pgs. 25-27
e. Acknowledge the following reports and minutes:
* Sales Tax Report through May, 2006 Pg. 28
License Payment Report for the month of April, 2006 Pgs. 29
Planning Division Project Payment Report for the month of April, 2006. Pgs. 30-35
Shawnee Community Center report for the month of April, 2006. Pgs. 36-37
Sister Cities Council minutes from the April 11, 2006 meeting. Pgs. 38-42
Planning Commission minutes from the April 5, 2006 meeting. Pgs. 43-48
Shawnee Beautification Committee minutes from the April 3, 2006 meetings. Pgs. 49-50
Airport Advisory Board minutes from the March 22 and May 3, 2006 meetings. Pgs. 51-54
f. Approve Oklahoma Alcoholic Beverage Laws Enforcement Commission Application for mixed beverage license for Santa Fe Cattle Co., Inc. located at 4901 N. Kickapoo Street, Suite 1660. Pgs. 55-57
g. Authorize purchase of one police unit from State Contract and waiving competitive bidding. Pg. 58
h. Authorize staff to enter into a contract with Aetna Insurance Co. for employee health insurance for FY 2006-2007. Pg. 59
i. Approve Recommendations from Community Service Contracts Review Committee. (To be distributed at meeting).
j. Approve renewal of contract with Senior Citizens, Inc. for FY 2006-2007. (To be distributed at meeting).
k. Approve renewal of contract with Downtown Shawnee, Inc. for FY 2006-2007. (To be distributed at meeting).
l. Authorize staff to advertise for bids for asphaltic concrete and aggregate materials.
m. Authorize out-of-state travel for Rex Hennen to attend Flood Plain Managers’ Annual Conference in Albuquerque, New Mexico, June 11-16, 2006. Pgs. 60-61
n. Mayor’s Appointment
Tourism Advisory Committee
Appoint Brad Peltier to replace Michael Dodson to a term expiring 6/30/07.
2. Mayor’s Proclamations and Recognition:
“Bob Downing Day”
May 16, 2006
“Mr. James Taffee Day”
May 21, 2006
“Arbor Day”
May 22, 2006
“React Emergency Medical Services Week”
May 14 – 20, 2006
Recognize the Aldridge Hotel project as the 2006 award winner of the Best Adaptive Reuse Project in the State of Oklahoma.
3. City Manager’s Presentation of Employee of the Month. (John Parks, Northside Wastewater Treatment Plant).
4. Presentation by Oklahoma Baptist University students regarding recycling questionnaire.
5. Public hearing and consider an ordinance rezoning property located at 4331 N. Kickapoo from R-1; Residential District to C-1; Neighborhood Commercial District for office use. (Applicant: Charles Sales o/b/o Marie Hughes & Patricia Williams) Pgs. 62-72
The Planning Commission recommends approval of the rezoning from R-1 to C-1. This request is in conformance with the Comprehensive Plan and the property meets all design requirements for C-1.
6. Public hearing and consider an ordinance rezoning property located at 2122 N. Kickapoo from C-1; Neighborhood Commercial District to C-3P; Automotive and Commercial Recreation District with Conditional Use Permit to allow for the on-sight consumption of alcoholic beverages. (Applicant: Felipe Rojas Torrel d/b/a Don Miguel Mexican Restaurant). Pgs. 73-86
The Planning Commission recommends approval of a Conditional Use Permit to allow for an eating establishment to serve beer and alcoholic beverages. No additional conditions were placed on the approval.
7. Public hearing and consider an ordinance rezoning property located in the 300 block of South Kennedy from I-2; Light Industrial District to R-3; Multi-Family Residential District for multi-family residential use. (Applicant: Donald Pyeatt for Faith 7 Activity Center). Pgs. 87-99
The Planning Commission recommends approval of the rezoning from I-2 to R-3, Multi-Family Residential. The Comprehensive Plan depicts this area as residential/commercial, thus this request complies.
8. Public hearing and consider an ordinance rezoning property located north of 45th Street between Harrison and Bryan streets from R-1; Residential District to P.U.D., Planned Unit Development with the following zoning classifications: R-1; Residential District and C-1; Neighborhood Commercial District for use as a residential subdivision with office out-parcels. (Applicant: Bryant Builders). Pgs. 100-106
The Planning Commission has continued this item until their June 7th meeting.
9. Public hearing and consider an ordinance rezoning property located at the northwest corner of Bryan and Independence from R-1; Residential District and C-1; Neighborhood Commercial District to P.U.D.; Planned Unit Development with Mixed Uses for use as a nursing home, assisted living center, senior living and complimentary light commercial. (Applicant: William Rice o/b/o Fidler Properties LLC). Pgs. 107-112
The Planning Commission has continued this item until their June 7th meeting.
10. Consider renewing Shawnee Twin Lakes lease, Lot 5, Bodkin Track, with Lahoma Gallagher.
On January 17, 2006, the City Commission granted Ms. Gallagher 90 days to bring her lot into compliance with the septic tank requirements. A new aeration system was installed on 4-18 and completed by 4-20.
11. Consider a contract for broadband internet service between the City of Shawnee and Wilderness Wireless. Pgs. 113-116
12. Discuss and consider recommendation of the Airport Advisory Board that the City of Shawnee assume the operation of the Fixed Based Operation at Shawnee Regional Airport. Pg. 117
13. Presentation, discussion and possible action regarding county-wide enhanced 9-1-1 initiative.
14. Consider an ordinance creating the offense of Interference with City Officials and enumerating specific acts of illegal interference. Pgs. 118-119
15. Consider an ordinance establishing the procedure for allowing fundraisers involving the use of water during water rationing in the City of Shawnee. Pgs. 120
16. Consider an ordinance establishing application fees and requiring a permit for septic tanks and water wells. Pgs. 121-123
Shawnee staff has relied on county and state officials to enforce city regulations pertaining to private utilities. As a result, there are no permit requirements or applicable fees. This ordinance would require permits to be obtained prior to construction and to set the fee structure.
17. Consider Bids: Pgs. 124-139
a. High Volume Copier for City Hall (award)
b. High Volume Copier – Police Department (award)
c. City Hall HVAC System Design/Build Project (award)
d. Remodel City Hall Annex Building (award)
Staff has reviewed the bonds and insurance for the Annex building remodel. The bid exceeded the budgeted amount, but in order to negotiate with the contractor to lower the amount the bid must be awarded. Staff recommends awarding the contract to Westchester Construction for the bid amount.
e. Northridge Drainage Project (award)
f. 20” Raw Water Line Repair Project (open)
g. One or More Used Tandem Axle Cab and Chassis (open)
h. Solid Waste Collection and Disposal Services (open)
i. Pedestrian Signal Crossing at Beard & Dunbar streets (open)
j. One Diesel Powered 7.0 Cu. YD Minimum Capacity Dual Engine Municipal Street Sweeper (open)
18. New Business (Any matter not known about or
which could not have been reasonably foreseen prior to the posting of the agenda)
19. Administrative Reports
20. Citizens Participation (A five minute limit per person)
(A fifteen-minute limit per topic)
21. Consider an Executive Session to discuss contract negotiations with International Association of Firefighters, Local No. 1628 as authorized by 25 O.S. §307(B)(2).
22. Consider matters discussed in Executive Session regarding contract negotiations with International Association of Firefighters, Local No. 1628 as authorized by 25 O.S. §307(B)(2).
23. Commissioners Comments
24. Adjournment
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