BOARD OF CITY COMMISSIONERS PROCEEDINGS
APRIL 3, 2006 AT 5:30 P. M.
The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Monday, April 3, 2006 at 5:30 p.m., pursuant to notice duly posted as prescribed by law. Vice Mayor Peterson presided and called the meeting to order. Upon roll call, the following members were in attendance.
Linda Peterson
Commissioner Ward 5-Vice Mayor
Tom Schrzan Marva O’Neal
Commissioner Ward 2 Commissioner Ward 3
Wes Beck Bob Downing
Commissioner Ward 4 Commissioner Ward 6
ABSENT:
Chuck Mills Tom Claybrook
Mayor Commissioner Ward 1
INVOCATION Reverend Tim Youmans
First Baptist Church
FLAG SALUTE Vice Mayor Peterson
AGENDA ITEM NO. 1: Consider Approval of Consent Agenda:
a. Acknowledge staff will proceed with the opening and consideration of bids as set forth in Agenda Item No. 13.
b. Minutes from the March 20, 2006 meeting.
c. Budget Amendment in Sister Cities Fund.
d. Transfers of Appropriations in Capital Outlay/General Fund.
e. Acknowledge the following minutes:
* Airport Advisory Board minutes from the December 21, 2005 meeting
* Shawnee Urban Renewal Authority minutes from the March 7, 2006 meeting.
* Civic and Cultural Development Authority minutes from the February 16, 2006 meeting.
f. Approve out-of-state travel for Sgt. Ken King to attend Policies/Policy Audits/Accreditation seminar in Centennial, Colorado, May 4 – 5, 2006.
g. Approve out-of-state travel for Police Chief Chitwood to travel to the National Police Memorial in Washington, D.C., May 12 – 15, 2006 to attend ceremonies adding Glen Collins’ name to the National Police Wall of Honor.
h. Approve out-of-state travel for Detective Grasso to attend Multi-Disciplinary, Collaborative Approach to Investigating and Prosecuting Non-Stranger Sexual Assault seminar in Kansas City, Missouri, April 23 – 27, 2006.
i. Lakesite Lease:
TRANSFERS:
Lot 11, Belcher Tract
To: Vernie Ziegler
Diana Ziegler
38409 Lake Road
Shawnee, OK 74801
From: Dudley Goolsby
217 N. Harvey, Suite 403
Oklahoma City, OK 73102
and
Selma Nadine Goolsby
11808 Camelot Dr.
Oklahoma City, OK 73120
Lot 4, Belcher Tract
To: Ellen Chidester
1205 N. Lawton
Moore, OK 73160
From: Edith Silvers
9113 Artesia Pl.
Oklahoma City, OK
Lot 7, Johnston Tract
To: Link Cowen
Heather Cowen
655 N. Broadway, Suite B
Shawnee, OK 74801
From: Linda Agee
Elton Agee
1600 Hart Road
Shawnee, OK 74801
Lot 13, Eckel Tract
To: Tonya Latham
15101 Eckel Road
Shawnee, OK 74801
From: Kenneth Evetts
Marvelle Evetts
16 SW 57th St.
Oklahoma City, OK 73109
RENEWALS
Lot 2, Magnino Tract
Travice Jennings
Karla Jennings
16504 Archery Range Rd.
Shawnee, OK 74801
Lot 3, Magnino Tract
Travice Jennings
Sherri Jennings
16504 Archery Range Rd.
Shawnee, OK 74801
Lot 4, Seck Tract
Lisa Moody
1502 Pecan Crossing
Shawnee, OK 74804
Before voting on the Consent Agenda, Vice Mayor Peterson asked that Agenda Item 1(d) and (i) be pulled for consideration.
A motion was made by Commissioner Downing, seconded by Commissioner Beck, that Agenda Item No. 1 (a-i) less (d and i), be approved. Motion carried 5-0.
Under Agenda Item 1(d) a word correction was made on the Transfer of Appropriations to replace the words “Capital Outlay” to “SMA.”
Under Item 1(i) Vice Mayor Peterson voiced concern about the distance of the sewer lines of the septic tank meeting requirements and asked staff to review and report at the next meeting.
A motion was made by Commissioner O’Neal, seconded by Commissioner Schrzan, to defer the lake leases to the next meeting. Motion carried 5-0.
AGENDA ITEM NO. 2: Mayor’s Proclamation and Presentation:
Vice Mayor Peterson presented the following proclamation:
“Community Development Week”
April 17 – 23, 2006
(accepted by Ron Henderson, Chair of Shawnee Urban Renewal Authority)
Presentation of Officer of the Month plaque to Patrolman Chris Tynes.
Vice Mayor Linda Peterson and Police Chief Mike Chitwood presented a plaque and gift certificate to Officer Chris Tynes, Patrolman, as the March employee of the month in recognition of excellent dedication to the City of Shawnee. Patrolman Tynes was present to accept.
Presentation of Resolution of Appreciation to Sgt. Tom Cartwright for over 21 years of service to the City of Shawnee. (The resolution will be delivered to Sgt. Tom Cartwright since he was not present at the meeting.)
COMMISSIONER CLAYBROOK PRESENT 5:44 P.M.
Resolution No. 6269 was introduced and the title read aloud.
Resolution No. 6269 entitled “A resolution expressing appreciation to Sgt. Tom Cartwright for over 21 years of loyal service to the City of Shawnee, Oklahoma; directing that said resolution be spread upon the official records of the City of Shawnee, Oklahoma; and authorizing a copy be presented to Sgt. Tom Cartwright.”
A motion was made by Commissioner Downing, seconded by Commissioner Beck, that the Title and Resolution No. 6269 be approved. Motion carried 6-0.
Thereupon Vice Mayor Peterson declared Resolution No. 6269 duly passed and adopted.
Presentation of Resolution of Appreciation to Dispatcher Laura Jackson for over 20 years of service to the City of Shawnee. Ms. Jackson was present to accept.
Resolution No. 6270 was introduced and the title read aloud.
Resolution No. 6270 entitled “A resolution expressing appreciation to Laura Jackson for over 20 years of loyal service to the City of Shawnee, Oklahoma; directing that said resolution be spread upon the official records of the City of Shawnee, Oklahoma; and authorizing a copy be presented to Laura Jackson.”
A motion was made by Commissioner Schrzan, seconded by Commissioner O’Neal, that the Title and Resolution No. 6270 be approved. Motion carried 6-0.
Thereupon Vice Mayor Peterson declared Resolution No. 6270 duly passed and adopted.
AGENDA ITEM NO. 3: Consider agreement with Gordon Cooper Technical Center to provide officers for increased safety and security on campus.
Police Chief Mike Chitwood gave the staff report and Mr. Marty Lewis, Superintendent of Gordon Cooper Technology Center, was present to address the agreement.
A motion was made by Commissioner Downing, seconded by Commissioner Beck, to approve the agreement with Gordon Cooper Technology Center School District 5 to provide officers for security on campus. Motion carried 6-0.
AGENDA ITEM NO. 4: Consider authorizing staff to purchase three 2003 Ford Crown Victoria Police Interceptor vehicles waiving competitive bidding.
It was noted that waiving competitive bidding was justified based upon the fact that these units were used police vehicles. These units are replacement cars for the aging police vehicle fleet.
A motion was made by Commissioner Schrzan, seconded by Commissioner Downing, to approve the purchase of three 2003 Ford Crown Victoria Police Interceptor vehicles and waiving competitive bidding. Motion carried 6-0.
AGENDA ITEM NO. 5: Presentation by Chuck Musgrave of Barker, Rinker, Seacat Architects regarding future development of Y.M.C.A. spray park.
The Commission heard a presentation from Mr. Chuck Musgrave, of Barker, Rinke, Seacat Architects, regarding the future development of the YMCA spray park at the proposed addition and renovation of the YMCA building and a proposed spray park in Woodland Park.
Ms. Jonie Welle, Executive Director of the YMCA, informed the Commission that plans are underway for renovation of the YMCA building and that YMCA would like to propose a spray park in Woodland Park in conjunction with the City.
Mr. Marion McMillian, chairman of YMCA long-range planning committee, was present to request the city to consider for its future budget to reserve funds for paving and guttering a new parking lot on the south side of the building as a collaborative effort for the community.
He requested that a resolution of support from the City at the next meeting would help in the YMCA’s application for grants in raising funds for the YMCA building in addition to the donations it had received.
AGENDA ITEM NO. 6: Consider request from Mike Little, Shawnee Affordable Housing, LLC, to release the public nuisance liens on properties located at 1139 E. Walnut ($1,900.00) and 233 S. Pennsylvania ($1,375.00).
City Attorney John Canavan’s legal opinion on release of two property liens was that the City cannot release liens for individuals or businesses.
A motion was made by Commissioner Claybrook, seconded by Commissioner Schrzan, to deny request to release the public nuisance liens on properties located at 1139 E. Walnut and 233 S. Pennsylvania based on City Attorney’s opinion. Motion carried 6-0.
AGENDA ITEM NO. 7: Presentation of Developmental Services Survey results by Oklahoma Baptist University students and Dr. Tony Litherland.
Dr. Tony Litherland and three Oklahoma Baptist University students presented the findings on the city’s Development Services Survey.
A response from twenty-one percent (21%) of the community who had contacts with the staff showed that they had a positive experience.
AGENDA ITEM NO. 8: Consider recommendation from the Shawnee Twin Lakes Association renaming Stonehenge Park “Glen Collins Memorial Park” and to place a bronze plaque on a stone base near the park pavilion.
Ms. Linda Agee, on behalf of the Shawnee Twin Lakes Association, requested that the City Commission consider renaming Stonehenge Park to “Glen Collins Memorial Park” and to place a bronze plaque on a stone base near the park pavilion.
A motion was made by Commissioner Beck, seconded by Commissioner Schrzan, to rename Stonehenge Park “Glen Collins Memorial Park” and to place a bronze plaque near the park pavilion. Motion carried 6-0.
AGENDA ITEM NO. 9: Consider an ordinance allowing communication towers and cell phone towers as a conditional use permitted in Agricultural District (A-1).
Ordinance No. 2244NS was introduced and the title read aloud.
Ordinance No. 2244NS entitled “An ordinance relating to permitted uses in Agricultural District; amending Section 401.2 of the zoning code of the City of Shawnee, Oklahoma; allowing communication towers/cell phone towers as a Permissive Use with Conditional Use Permit in Agricultural District; providing for severability and declaring an emergency.”
A motion was made by Commissioner Claybrook, seconded by Commissioner Downing, that the Title and Sections 1-2 of Ordinance No. 2244NS be approved. Motion carried 6-0.
No motion was made to adopt Section 3, the emergency clause.
Thereupon Vice Mayor Peterson declared Ordinance No. 2244NS duly passed and adopted to become effective thirty days from this date.
AGENDA ITEM NO. 10: Consider final approval of Water Conservation Plan.
A motion was made by Commissioner Schrzan, seconded by Commissioner Beck, to accept the Water Conservation Plan and direct the city attorney to amend the current ordinance to include the Plan to be presented at the next meeting. Motion carried 6-0.
AGENDA ITEM NO. 11: Consider awarding contract to J-Quad and Associates for the Neighborhood Action Plan.
A motion was made by Commissioner Downing, seconded by Commissioner O’Neal, to approve the contract with J-Quad and Associates, LLC of Dallas, Texas, to serve as planners for the purpose of developing the Needs Assessment and Action Plan for Dunbar Heights Neighborhood. Motion carried 6-0.
AGENDA ITEM NO. 12: Consider an agreement with Saving Pets at Risk, Inc. to adopt pets from Shawnee Animal Shelter.
A motion was made by Commissioner Downing, seconded by Commissioner Schrzan, to defer the agreement with Saving Pets at Risk, Inc. to allow staff time to conduct further review and recommendation at the May 1, 2006 meeting. Motion carried 6-0.
A motion was made by Commissioner O’Neal, seconded by Commissioner Schrzan, to approve awarding the bid on the one 72” cut riding mower to Dinsmore Tractor Sales, Inc., Shawnee, Oklahoma, in the amount of $7,750.00 as the lowest and best bid. Motion carried 6-0.
b. One 2006 Mid-Size Utility Vehicle – SUV (award)
A motion was made by Commissioner Downing, seconded by Commissioner O’Neal, to approve awarding the One 2006 Mid-size Utility Vehicle-SUV bid to Joe Cooper Ford, Oklahoma City, Oklahoma, in the amount of $23,924.00 as the lowest and best bid for use by the Fire Department. Motion carried 6-0.
c. Rehabilitation of the Shawnee Twin Lakes Towers (open)
BIDDER AMOUNT ALTERNATE
BID
RATLIFF, INC. $146,500.00 $116,500.00
Ponca City, OK
A motion was made by Commissioner Downing, seconded by Commissioner Schrzan, that the bid for the Rehabilitation of the Shawnee Twin Lakes Towers be deferred to staff for review and recommendation at the next meeting. Motion carried 6-0.
AGENDA ITEM NO. 14: New Business (Any matter not known about or which could have been reasonably foreseen prior to the posting of the agenda)
There was no New Business.
AGENDA ITEM NO. 15: Administrative Reports
Under Administrative Reports, City Treasurer Becky Cragin gave an update on the Cable TV Advisory committee. Dr. John Stobbe has been selected as the chair and the committee is working on a timeline for RFPs for cable services.
City Treasurer Cragin noted that staff will be contacting the Commission to set up another budget meeting for Commissioners to review the proposed SMA, Maintenance and Operations and General Fund budgets for FY 2006-07.
Community Development Director Mike Southard briefed the Commission on the mural at the Celebration of Life Park and at Broadway and Main Street.
City Attorney John Canavan reported on the research requested by the Commission about allowing water wells in the city limits.
Mr. Canavan informed the Commission that the City cannot prohibit domestic use of water wells especially if it is for irrigation purposes. He noted that the city can adopt ordinances that protect the city such as regulations on depth, volume, and spacing, which the city does have certain restrictions in the current ordinance.
AGENDA ITEM NO. 16: Citizens Participation (A five minute limit per person)
(A fifteen minute limit per topic)
There was no Citizens Participation.
AGENDA ITEM NO. 17: Commissioners Comments
Under Commissioners Comments, Vice Mayor Peterson announced that a joint community meeting of Ward 5 and Ward 6 would be held next Tuesday night at 5:30 p.m. in the Commission Chambers.
AGENDA ITEM NO. 18: Adjournment
There being no further business to be considered, a motion was made by Commissioner Downing, seconded by Commissioner Schrzan, that the meeting be adjourned. Motion carried 6-0. (7:54 p.m.)
_______________________________
LINDA PETERSON, VICE MAYOR
(SEAL)
ATTEST:
_____________________________
DIANA HALLOCK, CITY CLERK
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