BOARD OF CITY COMMISSIONERS PROCEEDINGS
SPECIAL CALLED SESSION
MARCH 25, 2006 AT 8:00 A.M.
The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Special Called Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Saturday, March 25, 2006 at 8:00 a.m., pursuant to notice duly posted as prescribed by law. Mayor Mills presided and called the meeting to order. Upon roll call, the following members were in attendance.
Chuck Mills
Mayor
Tom Claybrook Linda Peterson
Commissioner Ward 1 Commissioner Ward 5-Vice Mayor
Bob Downing
Commissioner Ward 6
ABSENT:
Tom Schrzan Marva O’Neal
Commissioner Ward 2 Commissioner Ward 3
Wes Beck ¬¬¬¬¬
Commissioner Ward 4
Staff members and others in attendance:
City Attorney John Canavan, City Manager Jim Collard, City Treasurer/Finance Director Rebecca Cragin, Systems Administrator Steve Nolen, City Clerk Diana Hallock, Administrative Assistant Toni Gray, Emergency Management Director Don Lynch, Community Development Director Mike Southard, Fire Chief Jerry Bower, City Engineer John Krywicki, Police Chief Mike Chitwood, Airport Assistant Manager Jerry Sharp, Utility Director Afsaneh Jabbar, and Deputy Utility Director Jim Bierd.
Also, Mike McCormick of the Shawnee New-Star, Wayne Trotter of The Shawnee Sun, Marion McMillian representing the YMCA; and Randy Smith representing OBU.
COMMISSIONER O’NEAL NOW PRESENT AT 8:07 A.M.
The Call for said meeting was entered upon the records by the City Clerk, said Call being as follows:
CALL FOR SPECIAL SESSION OF THE BOARD OF COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA TO BE HELD ON THE 25TH DAY OF MARCH, 2006 AT 8:00 O’CLOCK A.M. AT THE SHAWNEE CITY HALL COMMISSION CHAMBERS, 16 WEST 9TH, SHAWNEE, OKLAHOMA TO DISCUSS THE CAPITAL OUTLAY BUDGET FOR FY 2006-2007 AND SHAWNEE MUNICIPAL AUTHORITY BUDGET FOR FY 2006-2007.
By virtue of the authority vested in me by Section 2, Article IV of the Charter of the City of Shawnee, Oklahoma, Special Sessions of the Board of Commissioners of the City of Shawnee, Oklahoma is hereby called to meet at the Shawnee City Hall Commission Chambers, 16 West 9th, Shawnee, Oklahoma at 8:00 a.m. on March 25, 2006 for the purpose of discussing the Capital Outlay and Shawnee Municipal Authority budgets for FY-2006-2007.
Witness my hand this 20th day of March, 2006.
s/s James C. Collard
JAMES C.COLLARD
CITY MANAGER
(SEAL)
ATTEST:
s/s Diana Hallock______________
DIANA HALLOCK, CITY CLERK
NOTICE OF A CALLED SPECIAL SESSION OF THE BOARD OF COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA
TO THE BOARD OF COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA:
You and each of you are hereby notified that by virtue of a call issued by me on this 25th day of March, 2006, a Special Called Session will be held of the Board of Commissioners of the City of Shawnee, Oklahoma at Shawnee City Hall Commission Chambers, 16 W. 9th, Shawnee, Oklahoma at 8:00 a.m. on March 25, 2006 and you are hereby notified to be present at said meeting.
The purpose of said meeting will be to discuss Capital Outlay and Shawnee Municipal Authority budget for FY 2006-2007.
Witness my hand this 28th day of February, 2006.
(SEAL)
ATTEST:
s/s Diana Hallock______________ s/s James C. Collard__________________
DIANA HALLOCK JAMES C. COLLARD
CITY CLERK CITY MANAGER
STATE OF OKLAHOMA, COUNTY OF POTTAWATOMIE, SS.
I received this notice on the 20th day of March, 2006 at 1:00 o’clock p.m., and executed the same by delivering a true and correct copy thereof to the Mayor and to each of the City Commissioners of the City of Shawnee, Oklahoma as follows:
I delivered a true and correct copy to Mayor Chuck Mills in person at 7:55 o’clock p.m. on March 20, 2006.
I delivered a true and correct copy to Commissioner Tom Claybrook in person at 7:55 o’clock p.m. on March 20, 2006.
I delivered a true and correct copy to Commissioner Thomas Schrzan in person at 7:55 o’clock p.m. on March 20, 2006.
I delivered a true and correct copy to Commissioner Marva O’Neal in person at 7:55 o’clock p.m. on March 20, 2006.
I delivered a true and correct copy to Commissioner Wes Beck in person at 7 :55 o’clock p.m. on March 20, 2006.
I delivered a true and correct copy to Vice Mayor Linda Peterson in person at 7:55 o’clock p.m. on March 20, 2006.
I delivered a true and correct copy to Commissioner Robert Downing in person at 7:50 o’clock p.m. on March 20, 2006.
Mayor/Commissioner(s)_________________________________________could not be found in the City of Shawnee, Oklahoma on _________________________
s/s Diana Hallock
City Clerk
COMMISSIONER BECK PRESENT AT 8:30 A.M.
AGENDA ITEM NO. 1: Discussion of Capital Outlay Budget for FY 2006-2007.
City Manager Jim Collard laid the groundwork for the proposed capital outlay budget of $l.8 million for FY 2006-07.
Thereafter, the department heads presented their individual budgets for review and discussion.
Key discussions included the capital projects, streets, economic development, and sales tax projections.
RECESSED AT 10:06 A.M. FOR A 10 MINUTE BREAK
RECONVENED AT 10:16 A.M.
Mr. Marion McMillian, representing the YMCA, requested the Commission to consider financial assistance for construction of a new parking lot when the additions to the YMCA has been completed.
Mr. Randy Smith, OBU Vice President for Financial Affairs, was present to request the city’s financial contributions for street and waterline system improvements to accommodate the new OBU Wellness Center that is being constructed.
COMMISSIONER CLAYBROOK WAS EXCUSED AT 11:50 A.M.
RECESSED FOR LUNCH AT 11:52 A.M.
COMMISSIONER DOWNING EXCUSED AT 12:15 P.M.
RECONVENED AT 12:30 P.M.
The remaining department heads presented their proposed budgets.
AGENDA ITEM NO. 2: Discussion of Shawnee Municipal Authority Budget for FY 2006-2007.
Utility Director Afsaneh Jabbar gave the SMA proposed budget and discussion ensued about the water supply costs.
COMMISSIONER CLAYBROOK NOW PRESENT AT 2:05 P.M.
Since there would not be a quorum before hearing the SMA budget presentation, the Commission called the vote to adjourn.
AGENDA ITEM NO. 3: Adjournment
There being no further business to come before the meeting, a motion was made by Vice Mayor Peterson, seconded by Commissioner O’Neal, that the meeting be adjourned. Motion carried 4-0. (1:34 p.m.)
AYE: Peterson, O’Neal, Mills, Beck
NAY: None
_________________________
CHUCK MILLS, MAYOR
(SEAL)
ATTEST:
_____________________________
DIANA HALLOCK, CITY CLERK
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