BOARD OF CITY COMMISSIONERS PROCEEDINGS
SPECIAL CALLED SESSION
MAY 30, 2006 AT 4:00 P.M.
The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Special Called Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Tuesday, May 30, 2006 at 4:00 p.m., pursuant to notice duly posted as prescribed by law. Mayor Mills presided and called the meeting to order. Upon roll call, the following members were in attendance.
Chuck Mills
Mayor
Tom Claybrook Tom Schrzan
Commissioner Ward 1 Commissioner Ward 2
Linda Peterson Vacant
Commissioner Ward 5-Vice Mayor Commissioner Ward 6
ABSENT: None
Staff members and others in attendance:
City Manager Jim Collard, City Treasurer/Finance Director Rebecca Cragin, City Attorney John Canavan, City Clerk Diana Hallock, Systems Administrator Steve Nolen, Emergency Management Director Don Lynch, Community Development Director Mike Southard, Fire Chief Jerry Bower, City Engineer John Krywicki, Interim Police Chief Wayne Crall, Airport Assistant Manager Jerry Sharp, Utility Director Afsaneh Jabbar, and Mr. Jerry Smith, OBU Vice President for Financial Affairs, and Courtney Bryce, Shawnee News-Star reporter.
The Call for said meeting was entered upon the records by the City Clerk, said Call being as follows:
CALL FOR SPECIAL SESSION OF THE BOARD OF COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA TO BE HELD ON THE 30TH DAY OF MAY, 2006 AT 4:00 O’CLOCK P.M. AT THE SHAWNEE CITY HALL COMMISSION CHAMBERS, 16 WEST 9TH, SHAWNEE, OKLAHOMA; TO AUTHORIZE STAFF TO ADVERTISE FOR FUEL PROVIDER AT SHAWNEE REGIONAL AIRPORT; TO DISCUSS AND SUBMIT THE BUDGET FOR FY 2006-07 AND CONSIDER THE EXPENDITURE OF AN ADDITIONAL $25,000 FOR A COMPUTABLE GENERAL EQUILIBRIUM MODEL AS INCLUDED IN THE FY 2006-07 BUDGET AND APPROVE CONTRACT.
By virtue of the authority vested in me by Section 2, Article IV of the Charter of the City of Shawnee, Oklahoma, Special Sessions of the Board of Commissioners of the City of Shawnee, Oklahoma is hereby called to meet at the Shawnee City Hall Commission Chambers, 16 West 9th, Shawnee, Oklahoma at 4:00 p.m. on May 30, 2006 to authorize staff to advertise for bids to advertise for fuel provider at Shawnee Regional Airport; to discuss and submit the budget for FY 2006-07; and consider the expenditure of an additional $25,000 for a Computable General Equilibrium Model as included in the FY 2006-07 budget and approve contract.
Witness my hand this 26th day of May, 2006.
s/s James C. Collard
JAMES C. COLLARD
CITY MANAGER
(SEAL)
ATTEST:
s/s Phyllis Loftis_______________________
PHYLLIS LOFTIS, DEPUTY CITY CLERK
NOTICE OF A CALLED SPECIAL SESSION OF THE BOARD OF COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA
TO THE BOARD OF COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA:
You and each of you are hereby notified that by virtue of a call issued by me on this 26th day of May, 2006, a Special Called Session will be held of the Board of Commissioners of the City of Shawnee, Oklahoma at Shawnee City Hall Commission Chambers, 16 W. 9th, Shawnee, Oklahoma at 4:00 p.m. on May 30, 2006 and you are hereby notified to be present at said meeting.
The purpose of said meeting will be for the following reasons: (1) To authorize staff to advertise for bids for fuel provider at Shawnee Regional Airport; (2) The submission and discussion of the budget for FY-2006-07; and (3) Consider the expenditure of an additional $25,000 for a Computable General Equilibrium Model as included in the FY 2006-07 budget and approve contract.
Witness my hand this 26th day of May, 2006
(SEAL)
ATTEST:
s/s Phyllis Loftis, Deputy_____ s/s Rebecca Cragin for James C. Collard
PHYLLIS LOFTIS, DEPUTY JAMES C. COLLARD
CITY CLERK CITY MANAGER
STATE OF OKLAHOMA, COUNTY OF POTTAWATOMIE, SS.
I received this notice on the 26th day of May, 2006 at 2 o’clock p.m., and executed the same by delivering a true and correct copy thereof to the Mayor and to each of the City Commissioners of the City of Shawnee, Oklahoma as follows:
I delivered a true and correct copy to Mayor Chuck Mills in person at 4:20 o’clock p.m. on May 26, 2006.
I delivered a true and correct copy to Commissioner Tom Schrzan in person at 4:55 o’clock p.m. on May 26, 2006.
I delivered a true and correct copy to Commissioner Marva O’Neal in person at 2:30 o’clock p.m. on May 26, 2006.
I delivered a true and correct copy to Commissioner Wes Beck in person at 4:30 o’clock p.m. on May 26, 2006.
I delivered a true and correct copy to Vice Mayor Linda Peterson in person at 4:40 o’clock p.m. on May 26, 2006.
I delivered a true and correct copy to Commissioner Tom Claybrook in person at 4:50 o’clock p.m. on May 26, 2006.
Mayor/Commissioner(s) ___________________________________________________
could not be found in the City of Shawnee, Oklahoma on _________________________
Chad E. Pope
Warrant Officer
AGENDA ITEM NO. 1: Authorize staff to advertise for bids for fuel provider at Shawnee Regional Airport
A motion was made by Vice Mayor Peterson, seconded by Commissioner Claybrook, to authorize staff to advertise for proposals for fuel provider at Shawnee Regional Airport. Motion carried 6-0.
AGENDA ITEM NO. 2: Submission and discussion of budget for FY 2006-2007. (To be distributed on 5/27/06)
City Manager Jim Collard gave a power point presentation to review all fund balances that included: Special Revenue Fund, Debt Service, Capital Project Funds, Enterprise Funds, Shawnee Municipal Authority and Shawnee Airport Authority, Internal Service Fund, and Trust and Agency Funds.
He reviewed the interfund transfers between various funds that included the General Fund, Library Fund, Shawnee Civic and Cultural Development Authority, Economic Development, Shawnee Municipal Authority, Shawnee Airport Authority; and other funds.
The budget of all funds for FY 2006-07 will be approximately $34 million.
In questions about clarification of the debts the city pays, City Treasurer Becky Cragin stated that she would have a spreadsheet available for the Commission to review.
The public hearing of the final budget would be placed on the next City Commission agenda on June 5, 2006.
AGENDA ITEM NO. 3: Consider the expenditure of an additional $25,000 for a Computable General Equilibrium Model as included in the FY 2006-07 budget.
City Manager Jim Collard requested the Commission to consider the expenditure of an additional $25,000 for the Computable General Equilibrium Model for building a comprehensive database to use as a tool for making long-term economic decisions.
As set out in the agreement, the “potential areas of study include: 1) the relative economic contribution of existing industry sectors, 2) inter-linkages among existing industry sectors, 3) the relative economic contribution of city, county, and tribal activities, 4) impact on wages if new industry enters the region, 5) effects of increased educational attainment for the existing labor force, 6) the role of the retail sector, 7) linkages with Tinker AFB, and many other topics.”
As referred to in the agreement, “the objective of the study is to quantify the expected impact of retail expansion by each entity on the remaining entities and project how expected growth in the local retail market and the inter-linkages among the competing parties will impact the retail tax revenue stream by the City of Shawnee.”
City Treasurer Becky Cragin reminded the Commission that the Commission previously approved $25,000 for the $40,000 agreement with Trade Tools, Inc. in performing the studies and/or services required. The total amount would be $50,000 to cover all contract expenses.
The Commission discussed at length the feasibility of expending funds for this type study.
The city manager informed the Commission that he had done extensive study for conducting the research and stressed that the City did not have the capability in-house to complete an in depth study and he wished to proceed with the study.
A motion was made by Vice Mayor Peterson, seconded by Commissioner Claybrook, to approve the agreement with Dr. Mark C. Snead d/b/a TradeTools, Inc. with the expenditure of an additional $25,000 not to exceed $50,000 to be paid from the Economic Development Funds for the Computable General Equilibrium Model (CGE) in the FY 2006-07 budget. Motion carried 5-1.
There being no further business to come before the meeting, a motion was made by Commissioner Schrzan, seconded by Vice Mayor Peterson, that the meeting be adjourned. Motion carried 6-0. (5:06 p.m.)
_____________________________
DIANA HALLOCK, CITY CLERK
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